Support our day-to-day operations
Melbourne-based, hybrid work opportunity
Opportunities to expand in both hours and responsibility
THE OPPORTUNITY
We're looking for an Office Administrator to join our growing team and help keep the business running smoothly behind the scenes.
At Cogency, we help clients make complex projects simpler.
Working across renewable energy, sustainable development, clean technology and the circular economy, we're passionate about creating positive outcomes for communities, the climate and the environment.
This is a varied and hands-on role that will support the day-to-day operation of the business.
You'll work closely with our Directors and team to coordinate administration, office management, finance support and people-related activities, helping ensure our consultants can focus on delivering excellent outcomes for clients.
As a small and growing consultancy, this role offers genuine variety and the opportunity to contribute across many aspects of the business.
As part of the RSK Group, you'll enjoy the opportunity to contribute within a close-knit, purpose-led consultancy while benefiting from the backing, resources and opportunities that come with being part of a larger international organisation.
YOUR ROLE
You will:
Coordinate day-to-day business administration and monitor the office inbox
Support timesheet administration, invoice coordination, debtor follow-up and reporting
Maintain electronic filing systems, templates and business records
Prepare employment agreements and support onboarding activities
Maintain employee records and support people administration activities
Coordinate training and compliance administration
Coordinate meetings, calendars and general business administration activities
Update project and proposal information within business systems
Prepare NDAs and other business documentation
Maintain project, proposal and business registers
Follow up actions,



deadlines and information requests
Assist with purchasing and general finance administration activities
Coordinate travel, accommodation and team logistics
Organise team meetings, seminars and social events
Manage office supplies, purchasing activities, facilities and supplier relationships
Assist with website content updates and business communications, as required
Support internal communications and administrative activities across the business.
WHAT WE'RE LOOKING FOR
You are:
An experienced and qualified administrator or business support professional with experience working in Australian professional services firms (ideally a small business)
Highly organised, detail-oriented and able to manage competing priorities
A confident communicator who enjoys working with people
Proactive, resourceful and comfortable working independently
Someone who takes ownership and follows tasks through to completion
Confident using Microsoft Office and learning new systems
Skilled, approachable and service-oriented
Excited to be part of a collaborative, purpose-led and growing consultancy.
ABOUT US
At Cogency, an RSK Group company, we specialise in planning and engagement for renewable energy, clean tech, property, and circular economy projects across Australia.
We work with some of the country's leading energy developers, government agencies, and regional communities - placing collaboration, trust, and tailored engagement at the centre of every project.
We are known for our integrity, innovation, and commitment to projects that make a difference to communities and the environment.
At Cogency, we value team members who are client-focused, adaptable, and collaborative - people who build strong relationships, think strategically, communicate with empathy, and take pride in producing high-quality work.
We look for professionals who bring integrity, initiative, and sound judgement to our work, and who thrive in a fast-paced, purpose-driven environment.
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📌 Office Administrator (Part-Time) (Melbourne)
🏢 Cogency Australia
📍 Melbourne