Your new company

You will be joining a leading facilities management organisation supporting a major national account. The team is looking for an experienced Facilities Administrator to assist with a short-term project focused on improving document management, compliance registers and facilities systems.

Your new role

You will work closely with Facilities Managers in the field to ensure documentation is accurate, up to date and transferred into the new SharePoint workplace.
Migrating facilities documentation between SharePoint environments
Reviewing files and ensuring information is accurate and up to date
Liaising with Facilities Managers to obtain missing or updated documentation
Converting older documents into new templates and file formats
Setting up and improving folder structures within SharePoint
Consolidating multiple facilities and compliance registers
Organising documentation relating to assets, plant, equipment and compliance requirements
Creating and maintaining consolidated Excel registers
Adding links within registers to relevant supporting documentation
Renaming, organising and tidying documentation to improve overall document control




Assisting with the clean-up of aged work orders and purchase orders within the facilities management system
Providing additional facilities and project administration support where required

What you'll need to succeed

To be successful, you will be a highly organised administrator with strong attention to detail and confidence managing large volumes of documentation.
Previous facilities, property, project or document administration experience
Robust experience using SharePoint
Good working knowledge of Microsoft Excel
Experience managing registers, records and document control
Excellent organisational skills and attention to detail
Confidence liaising with Facilities Managers and internal stakeholders
Ability to work independently and manage competing priorities

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a current position, please contact us for a confidential discussion on your career.

📌 Facilities Administrator East Ryde
🏢 Hays
📍 East Ryde