Put your executive administration skills to work in a diverse and rewarding local government role.
Take the next step in your executive administration career within local government
As the Executive Administration Assistant to the Mayor & Councillors, you'll provide high-quality administration and support services to the Mayor and Councillors, helping them effectively carry out their responsibilities in serving the Southern Downs community.
You'll also contribute to the smooth operation of the broader Executive Services Directorate.
The Opportunity
We're seeking a highly organised, professional and personable Executive Administration Assistant to provide high-level administration and coordination across a varied range of activities.
Working closely with the Mayor and Councillors, you'll also provide general support across the Executive Services Directorate.
Based in Warwick, this is a trusted and varied role requiring strong organisation, discretion and the ability to manage competing priorities.
Working closely with the Mayor and Councillors, you'll:
Coordinate diaries, meetings, travel arrangements and civic events
Prepare professional correspondence and documentation
Coordinate meeting agendas, venues, catering and equipment
Assist with communications and community engagements
Liaise with elected members, government departments, community organisations, the public and senior Council leaders
Assist with functions, projects and activities
Manage purchase orders, invoices and associated administration
Respond to enquiries and maintain accurate Council records
Identify opportunities to improve administrative processes and practices
This is an opportunity for someone who enjoys being trusted with important work, thrives in a busy executive environment and knows how to balance competing priorities while maintaining professionalism and discretion.




Who We're Looking For
You're someone who:
Has strong executive administration and organisational skills
Understands the importance of confidentiality, integrity and discretion
Can exercise sound judgement, initiative and problem-solving skills
Communicates confidently and professionally with a diverse range of stakeholders
Can prioritise competing demands and manage deadlines effectively
Has strong attention to detail and accuracy
Works collaboratively and contributes positively to a team
Holds a Class C (car) licence and Blue Card, or willingness to obtain prior to commencement
Why Join Council?
At Southern Downs Regional Council, you'll be part of a supportive and collaborative organisation that values its people and the communities it serves.
You'll also benefit from:
12% superannuation
17.5% leave loading
A range of employee offerings, including:
- Discounted corporate health insurance plans
- Free skin checks, flu vacs & wellness medicals and discounted gym memberships
- Generous leave provisions, including Special Family Leave & Cultural Leave
- Employee Assistance Program for all staff and their families (24/7)
Opportunities for ongoing professional development
Diverse and meaningful work
The opportunity to work closely with Council and its community
This Is More Than an Administration Role
It's an opportunity to:
Work closely with the Mayor and Councillors
Build relationships across Council, government and the wider community
Play an important role in keeping a high-profile executive office running smoothly
Build your career in local government while enjoying everything the Southern Downs has to offer
What to do now
Your Public Sector expert, Chelsea Pearse, is recruiting for this exciting vacancy.
If you meet the above brief, apply now via the link or please contact Chelsea Pearse on ************ or ******.
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📌 Executive Administration Assistant To Mayor & Councillors (Rockhampton)
🏢 Hays
📍 Rockhampton