Description
The purpose of the Project Administrator position will be responsible to support PM's in their daily activities from office when they're onsite.
Responsibilities:
Support PM's in daily activities from office when PM's onsite
Support National PM
Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are explicit; and Undertake any ad-hoc tasks as directed by the Project Manager
Project closing – assist in chasing suppliers/contractors for PO's and receipting in system to allow finance to close projects to achieve forecasted targets
Assist sales op's with project tasks to ensure forecast targets are achieved
Assist finance with project queries/system issues
Assist credit with project queries/system issue
Compile project Installation & Operation manuals
Follow-up outstanding internal & external stakeholders
Knowledge of document control systems(Aconex etc), able to assist PM's with doc uploads, returns & filing
Assist with backfill/coverage when PM's on leave
Assist PM's with Project invoicing requests
Assist PM's with Project revenue requests
Assist PM's with Month end activities
Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner
Full access to oracle to review information and perform any necessary tasks




Central point of contact for General PM team internal and external queries
Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met
Raise credit/debit requests on behalf of PM team
Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering
Record, register, control and maintain all documentation required for the Project Team
Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);
Record, register, control and maintain all documentation required for the Project Team;
Update National contract monthly reports and present updates to customer in weekly meetings
Attributes/Profile
Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers
Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project
Proven ability to work well under pressure
Proven initiative with ability to prioritise works based upon importance/urgency
Self-starter
Experience with Oracle or similar system
Previous experience working in projects & team of PM's
#LI-SM2

📌 Project Administrator (Melbourne)
🏢 Vertiv Group
📍 Melbourne