This is a remote position.

About The Role

We’re looking for an organised, reliable and proactive Administration Assistant to support the day-to-day operations of an Australian construction company.

The ideal candidate will have at least one year of Australian work experience, strong administrative skills, good communication skills and a high level of attention to detail.

Construction industry experience would be a bonus, but it’s not essential. We’re happy to consider candidates from other industries who have the right skills, attitude and willingness to learn.

Key Responsibilities

- Provide general administrative and operational support to the team.

- Manage emails, phone enquiries, data entry and document filing.

- Prepare, update and maintain spreadsheets, reports and company records.

- Assist with preparing quotes, invoices, purchase orders and other administrative documents.

- Maintain project documentation and keep records organised and up to date.

- Assist with scheduling meetings, appointments and follow-ups.

- Liaise with clients, suppliers, subcontractors and internal team members as required.

- Follow up on outstanding paperwork, approvals and requests.

- Assist with general office coordination and other administrative tasks as required.

Requirements

Essential requirements

- Minimum one year of Australian work experience in an administrative, office support or similar role.





- Strong written and verbal English communication skills.

- Valuable knowledge of Microsoft Office, particularly Outlook, Word and Excel.

- Excellent organisational skills and attention to detail.

- Ability to manage multiple tasks, prioritise workloads and meet deadlines.

- A proactive attitude, willingness to learn and ability to work independently.

- A professional approach when dealing with clients and other stakeholders.

- Self-organised, dependable and able to work independently with minimal supervision.

- Strong work ethic, accountability and a willingness to go the extra mile when needed.

- Good time management skills and the ability to prioritise tasks and meet deadlines.

- Takes initiative, follows through on tasks and communicates proactively.

Desirable But Not Essential

- Previous experience in the construction industry is not must but a bonus.

- Experience with accounting, invoicing or project management software.

- Exposure to purchase orders, variations, work orders or supplier coordination.

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