Job Description
Seeking an experienced Maintenance Admin for a 12-month temporary position in Fremantle/n Your new company /n An exciting opportunity is available to join a well-established organisation and provide maintenance systems and administrative support within a busy technical environment. Your new role /n /n
- Provide day-to-day administration and support for the Maintenance Management System (MMS), assisting maintenance personnel with its effective use. /n
- Assist supervisors, planners and maintenance personnel with data entry, work order administration, record linking, inspection checklists and maintenance records. /n
- Monitor MMS work orders and validate information against approved maintenance plans and schedules, supporting accurate completion and close-out of records. /n
- Provide administrative support associated with maintenance activities and contract management. /n
- Prepare, review, format and maintain maintenance documents, spreadsheets, registers, trackers, forms, templates and other administrative records. /n
- Provide document control and records management support using Content Manager, SharePoint and other approved systems, including scanning, naming, filing, recording and retrieving documents. /n
- Coordinate purchase order administration with Procurement and Accounts Payable, ensuring processes are followed and cost centre and account information is correctly allocated. /n
- Assist with invoice processing, reconciliation and purchase orders, including forwarding approved documentation to Accounts Payable. /n
- Upload and record invoices and associated information in relevant maintenance and corporate systems as required. /n

What you'll need
to succeed /n /n




• Experience in data entry, electronic records maintenance and business information management.
• Experience using electronic document and records management systems.
• Demonstrated capability across Microsoft 365, particularly Excel, SharePoint, Teams and Forms.
• Experience preparing and maintaining spreadsheets, registers, reports and administrative records.
• Ability to work with multiple stakeholders and provide effective internal customer support.
• Strong attention to detail, organisation and accuracy./n Desirable experience
• Experience using or administering a computerised Maintenance Management System (MMS/CMMS) or comparable asset or work management system.
• Experience with AutoCAD, including opening, reviewing, navigating and completing basic edits to engineering drawings.
• Experience with Content Manager or a comparable electronic document and records management system.
• Experience with Power BI, maintenance data analysis, KPI reporting and preparation of system or management reports.
• Experience within a maintenance, engineering, facilities or asset management environment./n /n What you'll get in return /n /nThis opportunity offers the chance to support a maintenance function in a wide-ranging systems administration role. You will also be offered:/n /n
- 40 hours per week, Monday to Friday. /n
- Weekly pay arrangements /n
- $51.25 + super. /n
- Parking on site /n
- Salary sacrifice opportunities /n /n What you need to do now /n /nIf you think this role is for you, click 'apply now'. For more information or to discuss other suitable opportunities, contact Gemma Holden on 08 9265 9160 or email [email protected]. /n /n#3024734/n

📌 Maintenance Management System (Perth)
🏢 Hays
📍 Perth