Job Description
Selection Criteria/n SC1 ¿ Reception and customer service /n Demonstrated capacity to coordinate a welcoming and efficient school reception service, manage telephone and front-counter enquiries, and respond professionally and sensitively to students, families, staff and visitors while maintaining confidentiality and managing competing demands. /n SC2 ¿ School administration and organisation /n Demonstrated experience and skills in coordinating school administrative functions, including organising workflows, prioritising competing demands and completing tasks accurately within required timelines. /n SC3 ¿ Teamwork and office procedures /n Demonstrated capacity to work collaboratively within an office team, support colleagues and contribute to the development and implementation of effective administrative procedures. /n SC4 ¿ Communication and interpersonal skills /n Demonstrated high-level oral and written communication skills, including the ability to communicate professionally and sensitively with students, families, staff and the wider school community while maintaining confidentiality. /n SC5 ¿ Technology and financial administration /n Demonstrated technical knowledge and skills relevant to school office administration, including proficiency in CASES21, Compass and Microsoft Office, and experience undertaking financial processes and maintaining accurate records. /n SC6 ¿ Initiative and support to management /n Demonstrated capacity to provide accurate advice and administrative support to the Business Manager, Principal and staff, exercise initiative within established guidelines and contribute to improvements in office operations. Role/n Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.



The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. /n Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. /n The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations. /n This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists)



where standard professional services are delivered. Skilled support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. /n An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher. Responsibilities/n /n
- Maintain the schools financial records. /n
- Prepare financial documentation and data for budget preparation. /n
- Reconcile school spending against the school's budget. /n
- Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management. /n
- Attend sub-committees, when required, and prepare financial reports. /n
- Provide advice to program coordinators and teaching staff on spending against the budget. /n Who May Apply/n Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion/n The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms
- culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles wit

📌 Administration Support (Melbourne)
🏢 Government schools
📍 Melbourne