NLS Law | Newcastle, NSW | Full-Time An opportunity to become part of a growing, respected family and children's law practice.

NLS Law is seeking a motivated, detail-oriented, and personable Legal Administration Officer to join our Newcastle team on a full-time, Monday to Friday basis.

We are looking for someone who is not only capable and well-organised, but who brings genuine warmth, interpersonal awareness, and a commitment to being part of a supportive, professional team.

In this pivotal role, you will be at the heart of our day-to-day operations, providing essential administrative support to keep our practice running smoothly and efficiently.

About the role The successful applicant will provide vital administrative support to ensure the smooth day-to-day running of our legal practice. Key responsibilities include:

- Front-of-house reception: Acting as the first point of contact by warmly welcoming clients and visitors to the office and professionally managing incoming telephone calls, emails, and general enquiries.

- Executive and team support: Providing dedicated administrative assistance to the Solicitor Director and wider legal team.

- Document management: Preparing, formatting, and proofreading legal correspondence and general documents with high accuracy.

- Records and filing: Maintaining secure, accurate, and easily retrievable electronic and physical filing systems and office records.

- Diary and meeting coordination: Scheduling client appointments, managing calendars, and coordinating internal and external meetings.

- Office operations and mail: Managing incoming and outgoing mail and couriers, monitoring stationery and office supply levels, and maintaining tidy, well-equipped office spaces.

- Confidentiality:



Handling sensitive client information and legal documentation with the utmost discretion and privacy at all times

About you

We are looking for someone who demonstrates:

- Interpersonal awareness and judgement: Ability to communicate thoughtfully, demonstrate empathy, maintain clear professional boundaries, and respond calmly to sensitive situations and diverse personalities.

- Professional discretion: Exceptional understanding of client confidentiality, privacy obligations, and the high standard of integrity required in a legal environment.

- Organisation and initiative: Proactive and detail-oriented approach, taking pride in maintaining an accurate, organised, and efficient office.

- Reliability and commitment: Punctual, dependable, and looking to build a secure, long-term career with the firm.

- Communication skills: Clear, confident, and polished verbal and written communication when dealing with clients, colleagues, and external stakeholders.

- Adaptability: Eagerness to learn, take direction, adopt new legal software or systems, and continuously develop professional skills.

- Team contribution: Collaborative mindset grounded in mutual respect, personal accountability, and a willingness to support colleagues during busy periods.

Experience and qualifications

Ideal applicants will bring

- Relevant background or transferable skills: Previous experience in legal or office administration is advantageous,



though we warmly welcome applications from candidates with strong customer service experience who bring transferable skills and a willingness to learn.

- Tech confidence: Solid working knowledge of the Microsoft Office suite and general computer systems, paired with a willingness to learn our firm's specific legal software and processes.

- Growth mindset: A strong work ethic, genuine eagerness to learn, and the interpersonal awareness needed to thrive in a supportive team environment.

What we offer

- Purpose-driven work: The opportunity to contribute to meaningful family and children’s law matters that make a genuine difference in the lives of children and families.

- Stability and structure: A permanent full-time, Monday to Friday role based in Newcastle, with competitive remuneration in line with the Legal Services Award.

- Mentorship and skill growth: Ongoing guidance from the Solicitor Director and an established legal team, with real opportunities to build deeper expertise in family and children's law administration.

- Supportive team culture: A welcoming, respectful, and values-driven workplace where your contribution is genuinely valued and supported.

- Long-term career pathway: The chance to grow alongside an expanding practice and establish a lasting, rewarding career.

Interested in joining NLS Law?

If you are an organised, personable, and dependable individual who values professionalism, discretion, and being part of a supportive team, we would love to hear from you.

To apply, please submit your resume along with a brief cover letter introducing yourself, outlining:

- Your relevant experience

- Why you believe you would be a great fit for NLS Law

- What draws you to working in a family and children's law environment?

📌 Legal Administration Officer (Newcastle)
🏢 NLS Law
📍 Newcastle