JobTitle: Virtual Assistant-Operations Location: Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale About the Role WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Your focus will be

- Operationalexecution - Workflowcoordination - Systemmanagement - Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

Key Responsibilities - Organise,assign,track,andmonitortasksthroughClickUp.

- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.




- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-Have Requirements - Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm - StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end) - Hands-onexperiencewithClickUp(dashboards,workflows,templates) - ExperiencewithXero,QuickBooksOnlineand/orMYOB - Systems-orientedmindsetwithrespectforexistingframeworks - Abilitytooperateindependentlywithoutclosesupervision Who This Role Suits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

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