A client walks in early, the courier is at the door and someone’s booked the same meeting room twice. Who do we look for? You.

You’re the first person people meet when they walk into our Melbourne studio and the person the team turns to when something needs sorting. One minute you’re getting a room ready for a client presentation. The next you’re showing an architecture student how to run reception or working out how to get the whole studio to actually turn up to a social event.

You’ll work closely with our Office Manager and have plenty of room to make the front desk, the studio events and, yes, the Spotify playlist your own.

What you’ll do

- Run the front desk. Welcome clients, consultants, contractors and guests. Field calls and emails, coordinate meeting rooms, help get meetings ready and stay on top of mail, deliveries and couriers.

- Keep the studio running. Look after how the studio presents, from reception to the kitchen and shared spaces. Order supplies, coordinate building access and security, and work with building management and contractors to get repairs and servicing sorted.

- Keep the admin moving. Support the Office Manager, Principals and wider team with day-to-day admin, travel and accommodation. Check invoices before passing them to the Office Manager for processing, help with purchase requests and track office spending.

- Give new starters a valuable first day. Get access cards and IT equipment organised, help with inductions and show people how the studio works. Help coordinate departures, answer everyday office questions and keep the team up to date.

- Give people a reason to close their laptops. Take the lead on studio socials,



from a team lunch people actually look forward to through to the Christmas party. Look after venues, catering, suppliers and budgets, and keep track of the birthdays, gifts and smaller occasions that matter to people.

- Teach someone else how to do it. Train and mentor architecture students on reception and studio admin. Plan their training and day-to-day tasks, show them the systems and give them enough practice and support to handle the desk with confidence.

A bit about you

You’ve worked in reception, office administration or another role where people count on you to keep things moving. You’re warm with visitors, clear with suppliers and good at deciding what needs your attention first when three people ask for it at once. You enjoy showing someone how to do a task and giving them a chance to try it themselves.

You’ll also have ideas for bringing people together, whether that’s a quick lunchtime activity or a proper studio celebration. You’re happy to pitch the idea, check the budget and make it happen.

Bonus points

- Your reception Spotify playlist is so good the café downstairs is considering closing its doors and sending customers up.

- You’d happily get a studio team together for a social game and somehow make the person who hasn’t played since Year 8 feel welcome.

- You’ve used AI to make a routine office task easier or turn a vague brief into something the team could actually use.

Apply

Send us your CV and a short note about a time you made a busy workplace run better or feel more welcoming. Tell us what happened and what you did.

AI can tidy a sentence. The detail that gets us interested is usually the bit only you remember. If we meet, expect a follow-up question about that bit.

📌 Studio Reception & Administration (Melbourne)
🏢 Rothelowman
📍 Melbourne