The Executive Assistant & Office Manager, APAC is a seniorstrategicsupport role providing trusted partnership toAsia Pacific leaders, combining executiveassistancewith regional office management oversight acrossSydney. This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable,service-oriented, and thrives in a quick-paced, dynamic environment. They bring a strong "can-do" mindset, excellent judgment, and a proventrack recordsupporting senior leadership while managing office operations effectively.

Key Responsibilities
Executive & Administrative Support Manage complex calendarsfor Executives, includingmeetings across time zones Proactively manage email, correspondence, call screening, and follow-ups on behalf ofleaders Provideend-to-endadministrative support, including records management and confidential documentation Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion Serve as a key point of contact between Executives, internal teams, clients, and external partners Coordinate domestic and international travel and manage expenses Anticipate executive needs, manage competing priorities, and support effective time management Office Management & Operations Oversee daily office operations, space management, access cards,



and office supplies Partner with facilities on maintenance, repairs, and workplace improvements Manage vendor relationships, contracts, and service quality Implement and support health, safety, and workplace compliance initiatives Act as a liaison to ensure clear,timelycommunication across stakeholders and departments Partner with teams to support business initiatives andcross-functionalcollaboration Support planning and execution of company events, town halls, and special projects Build strong, trusted relationships with internal and external partners Qualifications & Experience Required Bachelor's degree in Business Administration, a related field, or equivalent practical experience Minimum 5+ years of experience as an Executive Assistant supportingC-levelExecutives and/or VPs Minimum 3+ years of experience in an Office Manager or Office Administrator role Experience working with diverse, multicultural stakeholders across multiple time zones Proven ability to handle highly confidential information with discretion Excellent written and verbal communication skills (formal and informal) Strong organizational skills with the ability to multitask and prioritize effectively Highproficiencywith Microsoft tools, including Outlook calendaring Energetic, adaptable,solutions oriented, and quick to learn

📌 Executive Assistant (Sydney)
🏢 Vantage Data Centers
📍 Sydney