Stock & Fleet Coordinator - Heartland Motors

NetYourJob – Blacktown NSW

Full time

23h ago , from NetYourJob Australia Pty Ltd

Are you an organised, detail-oriented professional with experience in automotive stock control or fleet administration?

Heartland Motors is looking for a motivated Stock & Fleet Coordinator to join our team at our Blacktown Head Office.

Heartland Motors is one of Sydney's leading automotive retail groups, representing multiple major vehicle brands. As our business continues to grow, we're looking for someone who can help keep our vehicle stock, fleet orders and deliveries running smoothly.

This is a varied, hands-on coordination role where you'll work closely with our Stock Control and Sales teams, as well as external suppliers and clients, to ensure vehicles are accurately allocated, processed and delivered on time.

About the Role

Reporting to the Supply Chain Analyst, you'll play an significant role in managing vehicle inventory, coordinating fleet orders and supporting stock availability across our dealerships.

Your key responsibilities will include:

- Processing fleet vehicle orders, allocations, registrations and invoicing
- Maintaining accurate vehicle stock records, pricing and inventory information
- Coordinating vehicle sourcing, dealer transfers and incoming stock
- Liaising with sales teams on vehicle availability, delivery dates and order progress
- Arranging vehicle preparation, accessory fitting and transport
- Preparing registration paperwork, CTP documentation and client delivery reports
- Processing supplier invoices and reconciling stock records across internal and manufacturer systems
- Maintaining Excel spreadsheets, fleet reports and vehicle order records
- Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues

Are you an organised, detail-oriented professional with experience in automotive stock control or fleet administration?





Heartland Motors is looking for a motivated Stock & Fleet Coordinator to join our team at our Blacktown Head Office.

Heartland Motors is one of Sydney's leading automotive retail groups, representing multiple major vehicle brands. As our business continues to grow, we're looking for someone who can help keep our vehicle stock, fleet orders and deliveries running smoothly.

This is a varied, hands-on coordination role where you'll work closely with our Stock Control and Sales teams, as well as external suppliers and clients, to ensure vehicles are accurately allocated, processed and delivered on time.

About the Role

Reporting to the Supply Chain Analyst, you'll play an important role in managing vehicle inventory, coordinating fleet orders and supporting stock availability across our dealerships.

Your key responsibilities will include:

- Processing fleet vehicle orders, allocations, registrations and invoicing
- Maintaining accurate vehicle stock records, pricing and inventory information
- Coordinating vehicle sourcing, dealer transfers and incoming stock
- Liaising with sales teams on vehicle availability, delivery dates and order progress
- Arranging vehicle preparation, accessory fitting and transport
- Preparing registration paperwork, CTP documentation and client delivery reports
- Processing supplier invoices and reconciling stock records across internal and manufacturer systems
- Maintaining Excel spreadsheets, fleet reports and vehicle order records
- Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues

About You

We're looking for someone who enjoys working in a busy environment, takes pride in accuracy and has the initiative to keep things moving.

Ideally, you'll bring:

- Previous experience in automotive stock control, fleet administration or a similar role
- Strong organisational skills and excellent attention to detail
- Confidence working with Excel, reporting systems and vehicle records
- Experience coordinating vehicle orders, registrations, invoicing or deliveries
- The ability to manage competing pr

📌 Stock & Fleet Coordinator - Heartland Motors (Blacktown)
🏢 Netyourjob
📍 Blacktown