We are excited to offer a permanent part-time position as Workplace Manager and Executive Assistant for the first time to the market. This position has been created to support the recognisable growth ASL is having in the renewable energy sector and is a fundamental part of our team and notably deemed as the 'glue that holds us together'

This role is based in the Sydney CBD office, 3x days per week (either Mon-Wed or Wed-Friday) and ensures the seamless operation of our workplace & leadership team members, made possible by the efficient, proactive and exceptional organisational skills of the successful incumbent. Also, just as importantly, the smooth coordination of the monthly birthday morning tea & critically, cake selection process

About the Role & Responsibilities:

Reporting to General Manager, Business Operations, this role keeps the workplace operating seamlessly whilst providing administrative support to the ASL leadership team. The position is accountable for the day-to-day management of our office, the premises and the overall smooth running of the variety of meetings, requirements and interactions that occur and be the first face of ASL for all office attendees, internal and external. The role is all about service mentality and an unwavering desire to create the most enjoyable, well organised and valuable experience for all.

Key responsibilities include, but not limited to:

1. Office and Property Management (approx. 35%)

- Manage ASL’s day-to-day office and property operations, ensuring workplaces are safe, secure, well maintained and equipped to support effective business operations
- Manage relationships with landlords,



property managers, building management and facilities providers, coordinating maintenance, repairs, security, access and workplace improvements
- Manage workplace suppliers and services, including cleaning, catering, security, office services and other vendors, ensuring service quality, value for money and compliance with ASL’s procurement requirements
- Coordinate workplace requirements across the employee lifecycle, including workstations, access cards, equipment and office assets, working with Digital/IT providers as required
- Support ASL’s work health and safety, emergency and business continuity arrangements, including workplace inspections, first aid and wardens, emergency procedures and resolution of workplace hazards
- Support the delivery of ASL’s recent Sydney office and June 2027 relocation, coordinating suppliers, relocation logistics and workplace readiness

2. Executive Support (approx. 45%)

- Proactively manage complex executive diaries, inboxes and priorities, anticipating requirements, resolving conflicts and ensuring executives are prepared for upcoming commitments
- Coordinate executive meetings and workflows, including agendas, papers, approvals, minutes and actions,



ensuring key matters are progressed within required timeframes
- Prepare & coordinate executive correspondence, presentations, reports and briefing materials, ensuring they are accurate, professional and delivered on time
- Coordinate travel and associated administration, including itineraries, expenses and corporate card reconciliations, purchase orders, invoices and contract administration
- Act as a key point of coordination for internal and external stakeholders, managing enquiries, facilitating communication and supporting effective executive engagement
- Maintain effective records and handle confidential, commercially sensitive, personnel and Board-level information with a high degree of discretion, judgement and professionalism

3. Front of House and Reception (approx. 20%)

- Provide a professional and welcoming front-of-house experience, acting as the first point of contact for visitors, stakeholders and the public
- Manage ASL’s general enquiries, efficiently directing enquiries to the appropriate person or function
- Coordinate visitor arrivals and hosting, including registrations, notifications and ensuring visitors are appropriately welcomed and supported throughout their visit
- Coordinate meeting and function hospitality and arrangements eg, catering and presentation requirements
- Coordinate recurring and one-off internal events, staff activities and stakeholder functions
- Maintain a professional reception and client-facing environment, ensuring front-of-house presentation consistently reflects ASL’s standards

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📌 Workplace Manager (Sydney)
🏢 AusEnergy Services
📍 Sydney