An established and growing Queensland commercial contractor is looking to appoint an experienced Contracts Administrator to take a key commercial role on an $11M education project in the southern Brisbane metropolitan region.
This is an opportunity for a seasoned CA who wants genuine ownership of the commercial function of a project, working closely with the Project Manager and senior leadership while joining a contractor with a strong and developing pipeline across South-East Queensland.
The biggest requirement for this position is commercial capability, particularly around cost planning, forecasting and understanding the true financial position of a project.
The successful candidate needs to be comfortable taking ownership of project financials, maintaining accurate cost-to-complete forecasts, identifying commercial risk early and giving the wider project team confidence around where the project is financially heading.
This is not simply a procurement-focused CA position. While subcontractor procurement and general contract administration are important parts of the role, the business needs someone who understands the numbers behind a project and can actively contribute to protecting margin and commercial outcomes.
For someone with longer-term ambitions beyond Contracts Administration, there is also a genuine pathway into Project Management. This isn't a requirement of the position - an experienced CA who wants to continue developing commercially will be equally valued - but if progressing into a Project Manager role is a desired career outcome, the business can provide the exposure and chance to make that transition.
The Role
Working closely with the Project Manager and site delivery team, you will take responsibility for the day-to-day commercial and contractual management of the project.
You'll be trusted to manage your own workload and take genuine ownership rather than simply processing paperwork or operating within a heavily segmented commercial structure.
A major component of the position will be maintaining an accurate understanding of the project's financial position throughout delivery.
You will be expected to understand what has been spent, what has been committed, what remains outstanding, where commercial risks sit and what the project is ultimately forecast to deliver.
Key responsibilities will include:
- Take ownership of project cost planning, budgeting and financial forecasting
- Prepare and regularly update detailed cost-to-complete forecasts
- Maintain an accurate forecast of the project's anticipated final cost and commercial position
- Monitor committed costs, actual expenditure, accruals and outstanding liabilities
- Analyse budget versus actual and forecast expenditure
- Identify potential cost overruns and commercial risks before they materially impact the project
- Identify opportunities to protect and improve project margin
- Prepare and contribute to monthly cost reports and commercial forecasts
- Maintain accurate project cash flow and financial reporting
- Work closely with the Project Manager and senior management around commercial performance
- Manage subcontractor procurement from initial tender through negotiation, recommendation and award
- Prepare detailed scopes of work and subcontract documentation
- Review subcontractor quotations and complete commercial comparisons
- Negotiate subcontract packages and ensure commercial risks are appropriately managed
- Assess and administer subcontractor progress claims
- Manage project variations and maintain accurate variation registers
- Assess, negotiate and administer subcontractor variations
- Manage EOTs, contractual notices and commercial correspondence
- Assist with Head Contract administration, client variations and progress claims
- Maintain accurate procurement, contract and commercial registers
- Manage subcontractor final accounts and commercial close-out
- Work alongside consultants, subcontractors and the wider delivery team to resolve