Join Our Team!

Are you highly organized, proactive and someone who loves finding solutions rather than problems? We are looking for a motivated and capable Administration Assistant to join our team. This role is suited to someone who can think on their feet, manage competing priorities, and take ownership of their responsibilities.

We want someone who doesn’t just wait to be told what to do, but can identify what needs doing, think critically and take initiative to get the job done.

Key Responsibilities:

General Administration

· Answer incoming phone calls and respond to general email enquiries.

· Maintain accurate filing systems and electronic records.

· Assist with general office duties and administrative tasks.

· Maintain skilled communication with clients, suppliers, employees, and management.

Job Scheduling & Allocation

· Assist with scheduling and allocating daily waste management services.

· Coordinate vacuum truck bookings, waste collections, and site requirements.

· Liaise with clients regarding service requirements, availability, and scheduling.

· Ensure all relevant job information is accurately recorded and communicated.

Drivers & Operational Support

· Assist drivers and operators with administrative enquiries.

· Ensure daily pre-start forms, timesheets, work dockets are completed.

· Assist with maintaining driver and vehicle records.

· Assist with coordinating vehicle servicing, inspections, and maintenance records.

Invoicing & Accounts Administration





· Assist with preparing and processing customer invoices.

· Check job dockets, timesheets, and disposal receipts against completed works.

· Assist with reconciling job information and identifying discrepancies.

· Monitor outstanding paperwork required for invoicing.

· Assist with purchase orders, supplier invoices, and general accounts administration

Required Skills & Attributes

· Previous administration experience, preferably within waste management, transport, construction, or a similar industry.

· Excellent verbal and written communication skills.

· Strong organisational and time management abilities.

· High attention to detail and accuracy.

· Competent with Microsoft Office, Outlook, and general computer systems.

· Ability to multitask and manage competing priorities.

· Confident communicating with drivers, operators, clients, and management.

· Ability to work independently and as part of a team.

· Strong problem-solving skills and a proactive approach.

· Ability to work in a busy, fast-paced operational environment.

If you are a motivated, organised and reliable individual looking to join a supportive and fast-paced team, we would love to hear from you! This is a great opportunity to become part of an established waste management business where your contribution will play an important role in the day-to-day operations of the company.

If you have a positive attitude, strong attention to detail and a willingness to learn, we encourage you to apply and become part of our growing team.

📌 Administration Assistant (Yeppoon)
🏢 Absolute Waste
📍 Yeppoon