About the Role

An established Melbourne Tier 2 builder is looking for an Intermediate Contract Administrator to support its Project Managers. The portfolio covers education, civic, community and industrial projects, typically $5M–$30M.

You’ll manage the commercial side from start to finish, from trade procurement and subcontract letting through to claims, variations and cost reporting. You’ll also build experience across building, civil and landscape works.

Why This Role

- $120k–$140k + super
- Variety across schools, early learning centres, civic streetscapes, sports facilities and industrial work
- A strong live workload, backed by long-standing government, Catholic education and private clients
- A business with two decades of history, still led by its founders
- Contemporary procurement and cost management systems
- Inner south-east office; most projects are in metro Melbourne, with some in regional Victoria

Key Responsibilities

- Prepare scopes of work and procure trade packages through tender, negotiation and subcontract award
- Administer subcontracts, including payment claims and variations under Security of Payment legislation
- Prepare head contract progress claims, variations and extensions of time
- Track and report project costs, budgets and forecasts with the Project Manager
- Build working relationships with clients, consultants and site teams
- Manage contract correspondence, RFIs and general project administration





Skills & Experience

Essential

- Contract administration experience with a commercial builder on $5M+ projects
- Trade procurement, subcontract negotiation and administration
- Working knowledge of AS 4000 or AS 2124-based contracts
- Degree in construction management, quantity surveying or a related discipline

Desirable

- Experience on education (government or Catholic sector), civic, civil or industrial projects
- Design and construct (D&C;) exposure and experience with platforms such as Levsys, ProcurePro or Procore

About the Company

Our client is a privately owned Melbourne head contractor with more than 70 staff and two decades of work across building, civic landscape and civil infrastructure. Its clients include state government, councils, independent and Catholic schools, and private developers. It holds ISO-accredited systems and has recent industry award recognition.

How to Apply

Click Apply to submit your CV, or contact Alex Clark at Aspect Personnel at [email protected] for a confidential discussion.

Aspect Personnel is committed to inclusive recruitment and welcomes applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, women, people with disability and culturally diverse candidates. If you need any adjustments during the process, please let us know.

📌 Contracts Administrator (Melbourne)
🏢 Aspect Personnel
📍 Melbourne