About the job

Where U is a growing business helping entrepreneurs build and scale successful online businesses. We're a fast-moving team with a big focus on helping our members get results, and we're not your typical corporate environment.

We're looking for a highly organised, proactive and resourceful Executive Assistant to join our team on a full-time, fixed-term maternity cover contract.

About the Role

Working closely with our Director and wider leadership team, you'll be the person helping keep everything organised and moving behind the scenes.

This is a varied, hands-on role combining executive support, travel and event coordination, business administration and finance. You'll be trusted to manage competing priorities, take ownership and find solutions without needing someone to hold your hand.

Your responsibilities will include:

- Manage the CEO's calendar, inbox, meetings and appointments.
- Coordinate domestic and international travel for the CEO and wider team.
- Organise workshops, events, venues and travel logistics.
- Prepare meeting materials and follow up on outstanding actions.
- Coordinate with suppliers, contractors and external contacts.
- Assist with onboarding new team members.
- Maintain business systems, records, dashboards and reports.
- Manage invoices, expenses, payments and accounts receivable.
- Follow up overdue accounts and assist with customer billing queries.
- Maintain commission trackers and support general finance administration.
- Assist the Director with occasional personal administration and bookings.
- Identify opportunities to improve processes and make day-to-day operations run more smoothly.

We're looking for someone who can think ahead, take initiative and keep things moving, even when priorities change.



You'll be a key point of contact for the Director and wider team, so being reliable, adaptable and comfortable taking ownership is essential.

About You

You'll ideally bring

- Previous experience in an Executive Assistant, Personal Assistant or Team Assistant.
- Experience supporting senior leaders or executives.
- Strong organisational skills and the ability to manage competing priorities.
- Experience coordinating travel, meetings and events.
- Exposure to accounts receivable, invoicing or general finance administration.
- Experience using Xero or similar business systems.
- Excellent communication and relationship-building skills.
- A proactive, solutions-focused approach and the confidence to work independently.
- Strong attention to detail and the ability to handle confidential information.
- A willingness to jump in, adapt and help wherever needed.

Most importantly, we're looking for someone who doesn't just wait for the next task but looks ahead, spots what needs doing and gets it done.

Why Join Where U?

- Work closely with leadership and get involved in all areas of the business.
- Enjoy a varied role where no two days are the same.
- Be part of a growing, collaborative and supportive team.
- Have the prospect to take ownership and make a genuine impact.
- Work in a relaxed environment that isn't weighed down by corporate red tape.

The Details

- Position: Executive Assistant
- Location: Osborne Park, Perth WA
- Employment: Full-time, fixed-term contract (maternity cover)
- Work arrangement: Hybrid (4 days in the office, 1 day wfh)
- Start date: Immediately
- Contract duration: 12 months with possibility of extension

Ready to Get Started?

If you're organised, proactive and love being the person who keeps everything running smoothly, we'd love to hear from you!

Click Apply Now to submit your application.

📌 Executive Assistant (Perth)
🏢 Where U
📍 Perth