Your recent company You will be joining a leading facilities management organisation supporting a major national account. The team is looking for an experienced Facilities Administrator to assist with a short-term project focused on improving document management, compliance registers and facilities systems. Your new role You will work closely with Facilities Managers in the field to ensure documentation is accurate, up to date and transferred into the new SharePoint environment.

Migrating facilities documentation between SharePoint environments

Reviewing files and ensuring information is accurate and up to date

Liaising with Facilities Managers to obtain missing or updated documentation

Converting older documents into new templates and file formats

Setting up and improving folder structures within SharePoint

Consolidating multiple facilities and compliance registers

Organising documentation relating to assets, plant, equipment and compliance requirements

Creating and maintaining consolidated Excel registers

Adding links within registers to relevant supporting documentation

Renaming, organising and tidying documentation to improve overall document control





Assisting with the clean-up of aged work orders and purchase orders within the facilities management system

Providing additional facilities and project administration support where required

What you'll need to succeed To be successful, you will be a highly organised administrator with strong attention to detail and confidence managing large volumes of documentation.

Previous facilities, property, project or document administration experience

Strong experience using SharePoint

Good working knowledge of Microsoft Excel

Experience managing registers, records and document control

Excellent organisational skills and attention to detail

Confidence liaising with Facilities Managers and internal stakeholders

Ability to work independently and manage competing priorities

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

📌 Facilities Administrator (Sydney)
🏢 Sarah Kay
📍 Sydney