Are you someone who is passionate about helping seafarers and volunteers, and who is versatile, well organised and innovative? If so, we’d love to hear from you.

Objective:

To be a key part of the Seafarers Centre teams in Portland, VIC with assisting the manager and providing administrative support to ensure the smooth running of the Mission to Seafarers in Portland.

Level of Responsibility:

The incumbent reports directly to the manager while maintaining a close working relationship with the committee members and sharing in the responsibility for the recruitment, training and in Portland rostering of volunteers. Assisting in the day-to-day operations of the Portland centre.

Conditions:

- Required to maintain Safe Church Communities endorsement, including a Working with Vulnerable People card.
- Required to be registered as an AUSTRAC compliance officer.
- Additional reasonable hours may be required by arrangement.
- Must have unrestricted work rights in Australia (Australian Citizen or Permanent Resident, New Zealand Citizen)
- Must have a valid drivers licence

Essential Skills and experiences

- Office administration experience
- Excellent written and verbal communication skills
- Proficient in the use of MS Office products and accounting software (incl Xero)
- Experience or demonstrated capacity to coordinate volunteers

Desirable Skills and experiences

- Experience of minute taking and preparation of reports




- Website management and social media skills
- An understanding of the aims and objectives of the Mission to Seafarers
- Marketing and Public Relations skills – not essential
- Fundraising experience – not essential

Duties and Responsibilities

Administrative support

- Completion and collation of Australian Border Force (ABF) documentation
- Providing administrative and practical support to the Chairs, Secretary, Treasurers, Public Officers.
- Manage the supply of Sim Cards and Top-ups
- Arrange Foreign Currency exchange and reporting
- Work across retail environment
- Provide and create a hospitable and welcoming environment at all times
- Assisting the manager when requested

Communications and Marketing

- Monitor incoming communications and direct/distribute accordingly
- Coordinate internal communications for the day to day running of the centre i.e. roster of volunteers, bus pickups, liaison with shipping agents
- Management of the website and social media platforms

Volunteer management

- Working with the committees to recruit and train volunteers.
- Maintain volunteer contact details and roster for Portland.
- Coordinating volunteer permits and licencing including (but not limited to) Working with Vulnerable People card, First Aid training, Ship and Port access training and other relevant training as per the local obligations.

📌 Flying Angel Portland - Mission to Seafarers - Port Welfare Officer
🏢 The Mission to Seafarers - Australia
📍 Portland