Shaping Spaces.

Shaping

Careers.

SHAPE Sydney is our largest team and national head office, with more than 180 professionals delivering construction excellence across Australia’s most dynamic market. With more than 36 years of experience as an ASX-listed business, we’re recognised for our fitout and refurbishment expertise while continuing to expand our capability across design and construction, modular delivery, façade remediation and complex new build projects.

About the role

We're looking for a friendly, organised and proactive Office Administrator to join our newly established team supporting one of Sydney's largest Data Centre projects!

This will initially be a 6-month contract role, working 5 days per week, based in our brand-new Ultimo office, complete with state-of-the-art amenities. You'll help keep things running smoothly while creating a welcoming environment for our people and visitors.

No two days will look quite the same! You'll be involved in everything from office coordination and administration to team events and project support. It's a great opportunity to be part of a fun, collaborative team working on an exciting major project.

Key responsibilities

- Welcome visitors, manage reception and handle incoming calls.
- Keep the office running smoothly, including supplies, meeting rooms and shared spaces.
- Coordinate travel, accommodation, couriers and general office logistics.
- Help organise team events, meetings and celebrations.
- Support current starters with onboarding and office inductions.
- Provide administrative support to project teams, including reports, presentations and data entry.
- Liaise with building management and suppliers to maintain a safe, organised workplace.





What you’ll bring You're a natural people person who takes pride in the little details, enjoys variety and is always happy to lend a hand. Ideally, you'll have:

- At least 12 months' experience in administration, reception or office support.

- Strong organisational skills and the ability to juggle priorities in a busy environment.
- Confidence using Microsoft Office, including Outlook, Word and Excel.
- Great communication skills and a friendly, professional approach.
- Previous customer service experience.
- A positive, proactive attitude and willingness to learn.

Construction experience would be a bonus, but it's certainly not essential! Why SHAPE is a great place to work We have the ambitious vision to be ‘the place where everyone wants to work’.

That’s why at SHAPE you’ll enjoy:

- A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review.
- 5 additional paid leave days every year.
- Personalised career development with regular check-ins.
- An ‘Individual Flexibility Plan’ to match your work/life needs.
- Competitive salary and profit-share potential (up to 15% of your salary).
- Health and wellbeing benefits, including mental health support, fitness activities and discounted health insurance.
- Personalised parental leave benefits.
- Regular social events to connect with colleagues, subcontractors and clients.

Help Shape What’s Next! If you love helping others, staying organised and making things happen behind the scenes, we'd love to hear from you!

Want to know more?

Check us out at www.shape.com.au/careers. Or go ahead and hit Apply!

Note to agencies: We have preferred recruitment partners in place and therefore are unable to accept speculative enquiries.

📌 Office Administrator (Sydney)
🏢 SHAPE Australia
📍 Sydney