OFFICE MANAGER

About the Business

We are a family-owned group of practices located in Officer and Dandenong. Our practice in Officer is fitted with 3 operating surgeries and modern technology. We have a respectable growing patient base, and the vision of the practice is to provide exceptional care for our patients. The Dandenong practice is located in a busy medical hub and fitted with 3 surgeries and modern facilities.

Both practices focus on general dentistry, oral surgery, orthodontics, dental Implants and endodontics. We have 7 Dentists, 2 Oral Health Therapists and supportive staff working across the 2 practices.

We are proud of professional and family friendly full scope of dentistry service in the Southeastern of Melbourne, and strong commitment in the community. Our business is growing rapidly and expanding.

Position Overview The Office Manager will be responsible for planning, organising, directing and coordinating office administration systems and services.

The successful candidate will oversee administrative operations, manage office resources, implement operational procedures, coordinate administrative personnel and ensure business support functions operate efficiently.

Key Duties and Responsibilities The responsibilities of the position include:

- Planning, organising and coordinating the overall administrative operations of the business.
- Developing, implementing and reviewing office administration systems, policies and procedures.
- Managing and overseeing daily office operations to ensure efficiency and productivity.
- Coordinating administrative staff, allocating responsibilities and monitoring work performance.
- Establishing work priorities, monitoring administrative workloads and ensuring operational deadlines are achieved.
- Managing office resources, facilities, equipment, procurement and supplier relationships.
- Overseeing business records,



document management systems and administrative reporting processes.
- Coordinating financial administration, including budgeting, expenditure monitoring, invoicing and accounts administration.
- Reviewing existing administrative procedures and implementing improvements to business operations.
- Liaising with management, employees, clients, suppliers and external stakeholders regarding operational matters.
- Preparing management reports and providing recommendations on administrative and operational improvements.
- Ensuring office activities comply with relevant business policies, workplace procedures and regulatory requirements.

Essential Skills and Experience The successful applicant must demonstrate:

- Relevant experience in office management, business administration or a similar management position.
- Robust knowledge of office administration systems and operational procedures.
- Experience coordinating staff and managing administrative resources.
- Excellent leadership, communication and interpersonal skills.
- Strong organisational, planning and time-management capabilities.
- Experience in budgeting, financial administration and business reporting.
- High-level computer literacy, including Microsoft Office and business management software.
- Strong analytical, decision-making and problem-solving abilities.
- Ability to manage competing priorities and work independently.

Qualifications

- Minimum Diploma or Bachelor’s level qualification.
- Minimum 1 year of relevant work experience

Remuneration and Benefits

- Full-time employment.
- Opportunity to manage and contribute to the ongoing development of business operations.
- Professional and supportive working environment.

How to Apply

Interested applicants who meet the above requirements are invited to submit their resume and a cover letter outlining their relevant qualifications, skills and experience.

Officer Dental is an equal opportunity employer and welcomes applications from suitably qualified candidates.

📌 Office Manager (Officer)
🏢 Officer dental care
📍 Officer