Project Administrator

Vertiv (Australia) Pty. Ltd.

Melbourne VIC

Administrative Assistants (Administration and Office Support)

Full time

Forecasting

Document Control

Aconex Software The purpose of the Project Administrator position will be responsible to support PM's in their daily activities from office when they're onsite.

Responsibilities

Support PM’s in daily activities from office when PM’s onsite

Support National PM

Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and undertake any ad-hoc tasks as directed by the Project Manager

Project closing – assist in chasing suppliers/contractors for PO’s and receipting in system to allow finance to close projects to achieve forecasted targets

Assist sales op’s with project tasks to ensure forecast targets are achieved

Assist finance with project queries/system issues

Assist credit with project queries/system issue

Compile project Installation and Operation manuals

Follow-up outstanding internal and external stakeholders

Knowledge of document control systems(Aconex etc), able to assist PM’s with doc uploads, returns and filing

Assist with backfill/coverage when PM’s on leave

Assist PM’s with Project invoicing requests

Assist PM’s with Project revenue requests

Assist PM’s with Month end activities

Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner

Full access to oracle to review information and perform any necessary tasks

Central point of contact for General PM team internal and external queries

Assist with Reviewing and monitoring internal and external suppliers/factories to ensure project key milestones are met

Raise credit/debit requests on behalf of PM team





Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering

Record, register, control and maintain all documentation required for the Project Team

Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);

Record, register, control and maintain all documentation required for the Project Team;

Update National contract monthly reports and present updates to customer in weekly meetings

Attributes/Profile

Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers

Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word and Microsoft project

Proven ability to work well under pressure

Proven initiative with ability to prioritise works based upon importance/urgency

Self-starter

Experience with Oracle or similar system

Previous experience working in projects and team of PM’s The successful candidate will embrace Vertiv’s Core Principles and Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

Our Strategic Priorities

High-Performance Culture

Customer Focus

Operational Excellence

Innovation





Financial Strength

Vertiv Behaviors

Own it

Act with urgency

Foster a customer-first mindset

Think big and execute

Lead by example

Drive continuous improvement

Learn and seek out development

Promote transparent and open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries.

Visit

Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Prospect/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position

Posted: 13-11-2026

Salary: Attractive package will be offered to right candidate

📌 Project Administrator (Melbourne)
🏢 Vertiv
📍 Melbourne