Passionate about the AEC industry? The practice is a leading international consultancy within the Built Environment. With a busy pipeline of health-sector projects that require close attention to detail, this group is seeking a Project Coordinator to support a Project Director by managing project information, communications, and workflow across multiple projects. The role is based in Melbourne, with a hybrid working arrangement.

The prospect

The Project Coordinator role sits within a coordination function introduced as part of a new structure, with Project Directors leading projects and coordinators supporting the flow of information and work. You will work across multiple projects alongside a Project Director, design teams and clients, reporting to the Studio Manager. The role is intended to help keep project information organised, actions moving and deadlines visible, while enabling Project Directors to retain decision-making responsibility. You will receive training, documented processes and ongoing support as you develop your project coordination skills.

What you will do

Manage incoming project communications and organise information across multiple, long-running projects.

Maintain project trackers, monitor deadlines and flag emerging issues to Project Directors.

Review incoming documentation,



identify what is relevant and seek guidance where needed.

Coordinate actions from client meetings through the studio, following up with the appropriate team members.

Attend client meetings with support from Project Directors and help ensure agreed actions are captured, then progress these internally.

Take increasing ownership of coordination, including prompting Project Directors about deadlines, meetings and preparation.

What you bring

Around 3–4 years’ experience, with a background in the built environment; interior design is considered a close fit.

Strong organisational skills and attention to detail, including the ability to manage substantial volumes of project information.

Sound judgement and critical thinking to distinguish relevant information, identify gaps and ask clear questions.

A proactive, client-facing communication style and the resilience to remain composed in demanding interactions.

A genuine interest in project coordination and a commitment to developing project-management skills as a career foundation.

What’s on offer?

The salary is $78,000-$80,000, plus superannuation. The role is hybrid and based in Melbourne.

Training, documented processes and ongoing support are available.

#J-18808-Ljbffr

📌 Project Coordinator (Melbourne)
🏢 Spott
📍 Melbourne