SEEK summary

Take ownership of document control and project administration across civil, modular building and remote infrastructure projects throughout WA.

Key selling points

- Key role supporting Project Managers and remote site teams.
- Own document control from project setup through to handover.
- Varied projects within a Western Australian owned and operated business.

About TREKKA TREKKA is a Western Australian owned and operated remote infrastructure specialist delivering civil works, concrete, modular buildings, energy solutions and remote camp projects across WA.

We deliver projects in remote environments, with a robust focus on safety, quality and accountability.

About the role

We are seeking an experienced Senior Project Administrator with strong document control experience to support our project delivery team.

Working closely with the Managing Director, Project Managers, site teams, subcontractors and suppliers, you will take ownership of project documentation and coordinate administration across multiple projects.

Document control is a core responsibility. You will ensure documents are accurate, current, traceable and available to the right people, while keeping submissions, approvals and handover requirements on track.

This role suits someone who works independently, anticipates project needs and follows outstanding items through to completion.

Key responsibilities

Document control and project compliance

- Manage project document registers, drawing revisions, transmittals and controlled distribution.
- Prepare and track document submissions, reviews and approvals, following up outstanding items.
- Maintain consistent filing structures, naming conventions and version control.
- Ensure site teams and subcontractors have access to current approved documentation.
- Compile as-built records, quality documentation and project handover packs.
- Maintain training, licence and certification registers and support compliance audits.

Project and contract administration





- Maintain registers for contracts, variations, extensions of time, claims, milestones and deliverables.
- Support progress claims, tender submissions, project setup and closeout.
- Prepare project reports, meeting minutes and action registers.
- Track deadlines, identify missing information and escalate potential issues.

Mobilisation and logistics

- Coordinate personnel, plant and equipment mobilisation and demobilisation.
- Arrange travel, accommodation, inductions, site access, training and medicals.
- Maintain workforce trackers and support timesheet processing.

About you

You will bring

- Technical aptitude and experience in understanding project regulations.
- A positive, practical can-do attitude with initiative. We are a small team so a willingness to help wherever needed is essential.
- Substantial project administration experience within construction, civil, modular building, mining or remote services.
- Demonstrated responsibility for document control, including drawing registers, revision management, document distribution and handover documentation.
- Experience using SharePoint or a comparable document management platform.
- A sound understanding of contract administration, variations and progress claims.
- Strong Microsoft Office skills, particularly Excel, Word and Outlook. A willingness to learn Buildxact.
- Excellent attention to detail and the ability to manage competing deadlines across multiple projects.
- Confident communication skills and a proactive approach to following up clients, suppliers and project teams.
- Experience with Buildxact, or similar systems will be highly regarded, as will remote or resources sector experience.

What we offer

- A varied role supporting projects across Western Australia.
- Direct collaboration with company leadership and project delivery teams.
- The opportunity to strengthen document control processes and contribute to successful project delivery.

Why Join TREKKA? At TREKKA, we invest in our people. We recognise potential and provide genuine support.

No recruitment agencies, please.

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