We are one of Sydney's established, design-led architectural practices, with a collaborative, high-performing studio culture where every team member is encouraged to bring creativity and ideas.
Our Sydney studio is delivering several major infrastructure projects alongside work in transport, workplace, education, culture and city-shaping. Behind every one of these projects sits a large, fast-moving body of drawings, models and correspondence – and that is where you come in.
The role
We are looking for a Document Controller to keep project information accurate, traceable and on time across several large infrastructure and transport projects. You will be the point of order for our project teams, so that the right drawings and documents reach the right people at the right revision. This is a cooperative, studio-based role, so regular attendance in the Sydney office is important.
What you will do
Run document control procedures for assigned projects, including naming conventions, revision control, transmittals and registers
Manage the project Common Data Environment (CDE) and project platforms such as Aconex, CMap, Newforma and ProjectWise, and work to client information-management requirements
Issue, receive, log, check and file drawings, models, reports and correspondence, and chase outstanding items
Maintain accurate document and drawing registers and produce regular status reports for project leaders
Keep digital records and archives in line with our records management and quality procedures
Support project teams with administration: meeting coordination, minutes, templates and project set-up and close-out
Audit files for compliance,
flag gaps early and help improve our document control processes
Work with consultants, contractors and clients to keep information flowing smoothly
About you
Experience in document control and basic project management, ideally in architecture, engineering or construction
Experience with Aconex, CMap, Newforma, ProjectWise or similar information management systems
A sound understanding of records management systems
High proficiency in Microsoft 365 applications
Highly organised, proactive and systems-minded, with an eye for detail and strong filing skills
Strong communication skills and a people-first approach: you enjoy working closely with project teams, consultants and clients
The ability to multi-task and work both independently and as part of a team
Right to work in Australia
An interest in architecture and an understanding of the bigger picture behind the documentation, plus experience on large-scale or complex projects
Familiarity with Common Data Environment practices and ISO 19650-style information management
A certificate or diploma in business administration, construction administration or similar
A$110,000–A$115,000 plus superannuation. Relocation assistance may be available for the right candidate.
What this studio offers
A career is shaped by the people around you, the feedback you receive and the opportunities you are trusted with. With us you will have:
- Exposure to a broad portfolio of major projects
- Mentoring and professional development, including CPD and training
- Regular design presentations and talks
- Ongoing feedback and development conversations
- Parental leave and an employee assistance program
- An active calendar of social and cultural events
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📌 Document Controller (Sydney)
🏢 Spott
📍 Sydney