The Queensland Institute Pty Ltd – Brisbane QLD Help shape and improve the systems of a growing international small business Work with an experienced and internationally connected network of educators and consultants Join a business that values quality, collaboration, creativity and responsive service Join a values-driven and internationally connected education consultancy in a trusted role supporting the Director and broader business. This is a flexible, varied prospect for an experienced Executive Assistant who enjoys building relationships, improving systems, and turning good ideas into action.

About the role
Working closely with the Director, you will provide high-level administrative, operational and business support across our client programs and day-to-day operations. You will play a trusted role in keeping work organised, maintaining momentum, and strengthening the systems that support our client work and growth. Coordinating the Director’s meetings, priorities and follow-up actions Preparing and formatting proposals, quotes, reports and client communications (including presentations) Coordinating consultant contracts, supplier documentation, registrations and business records Preparing invoices and supporting basic finance, reporting and evaluation activities Maintaining CRM information and supporting timely client follow-up Communicating with clients, consultants and suppliers from diverse cultural backgrounds Improving administrative systems, workflows and process documentation Supporting data migration, workflow automation and the appropriate use of AI-enabled tools About you You are organised, thoughtful and proactive, with the confidence to work independently and the judgement to know when to ask questions or raise an issue. You will bring: Demonstrated experience providing high-level administrative or executive support to a senior leader Strong business administration skills,



including experience with proposals, contracts, quotes, invoicing, registrations or reporting Excellent written communication skills and strong attention to detail The ability to manage competing priorities and follow tasks through to completion High digital confidence and an interest in using technology to improve the way work is done Experience using or improving CRM and administrative processes Discretion and professionalism when handling confidential information A collaborative, adaptable and solutions-focused approach Experience in the education sector and a relevant qualification in business administration, management, communications or a related field will be highly regarded.

What we offer
Enjoy the flexibility of a remote, part-time position offering up to 15 hours per week Contribute to meaningful education work across Australia and internationally Work in a trusted role where your contribution will be visible and valued This is a six-month fixed-term remote role, with potential for extension, open to applicants based in Brisbane or Southeast Queensland. The Queensland Institute is an equal opportunity employer and encourages applications from individuals of all backgrounds, identities and experiences. About The Queensland Institute The Queensland Institute is a Brisbane-based international education consultancy specialising in professional learning and development for educators. We work with government, universities, schools and education organisations in Australia and internationally to design and deliver high-quality teacher development programs and consultancy services. Since 2020, we have worked with more than 3,500 educators across 16 countries. Our work is highly relational. We care about quality, communicate thoughtfully, and build long-term partnerships with the people and organisations we support. As a small business, we value trust, initiative, flexibility and practical solutions. To find out more visit our website at

📌 Executive Assistant (Newcastle)
🏢 The Queensland Institute
📍 Newcastle