Introduction: ConnellGriffin is an independent infrastructure advisory firm. Our advisors provide strategic and commercial advice across every phase of an infrastructure project’s lifecycle, in sectors that are growing strongly on the back of a large pipeline of committed projects. We have offices in Sydney, Melbourne, Brisbane, Canberra, Perth and Auckland. What Working At ConnellGriffin Offers:
• 25 days annual leave each year, pro-rated for the contract period.
• Competitive remuneration
• Sponsored learning and further education opportunities.
• A collaborative and social workplace with regular team events and employee-led initiatives.
• A supportive environment where people are trusted to take responsibility and contribute ideas.
• Great Place to Work® Certified in 2026, with 93% of our people saying ConnellGriffin is a great place to work. Description:

About the role
We are looking for an organised, proactive and adaptable Office and Corporate Services Coordinator to join our Sydney team on a 12-month parental leave contract. This is a varied, hands-on generalist role supporting the day-to-day operation of our Sydney office and a broad range of corporate services activities across the firm. You will work across office operations and Work Health and Safety (WHS), front of house and client experience, event management, integrated management systems (IMS), SharePoint and file management, people and recruitment administration, and invoicing and general business support. The role would suit an experienced office coordinator or administrator who enjoys variety, takes ownership and is comfortable moving between priorities. This is a full-time role, based in our Sydney office 5 days a week. What you'll be doingOffice operations, workplace management and WHS
• Coordinate the day-to-day running of the Sydney office, ensuring it is organised, professional and well presented.
• Act as a key contact for building management, cleaners, suppliers and external service providers.
• Manage office supplies, stationery, kitchen amenities and general workplace requirements.
• Ensure meeting rooms and common areas are consistently client-ready.
• Coordinate maintenance requests and resolve day-to-day office matters efficiently.
• Support WHS administration, workplace inspections, records, actions and other requirements as needed.
• Assist with office improvements, workplace initiatives and operational projects. Front of house and client experience
• Welcome clients, visitors and guests in a friendly and professional manner.




• Manage incoming calls and shared inbox enquiries.
• Coordinate meeting room bookings and room set-up for internal and client meetings.
• Arrange catering, refreshments and hospitality for meetings and events. Event management
• Coordinate a busy calendar of staff and client events, managing planning, logistics and on-the-day delivery.
• Arrange venues, catering, invitations, RSVPs and event materials, liaising with internal teams and external suppliers.
• Keep event arrangements organised and on schedule, helping create a welcoming and qualified experience for staff, clients and guests. Integrated management systems (IMS), SharePoint and Microsoft 365
• Support the day-to-day administration of the firm's integrated management systems, with a strong focus on SharePoint and effective file management.
• Assist staff with SharePoint, document management, electronic filing and general system-related queries.
• Help maintain accurate, consistent and orderly file structures, naming conventions, permissions and document management practices across SharePoint and Microsoft 365.
• Support the administration and effective use of Microsoft 365, particularly SharePoint, as well as Teams and OneDrive.
• Assist with Salesforce, other business systems and process improvement initiatives as required. People, HR and recruitment administration
• Assist with recruitment coordination, onboarding and offboarding, including interview scheduling, candidate correspondence, equipment, system access and induction requirements.
• Support general HR administration, including maintaining employee documentation, recruitment records and correspondence. Finance and general administration
• Assist with invoicing and general finance administration, including preparing, processing and following up invoices and supporting documentation.
• Provide administrative support to the Business Manager and broader corporate team.
• Prepare and format professional documents, letters and correspondence.
• Assist with high-volume correspondence using Mail Merge and issue documents for electronic signature through DocuSign or similar platforms.
• Support internal meetings, calendars,



business projects and other priorities as required. Skills and Experiences: About you You will be a capable and service-focused generalist who enjoys being at the centre of a busy office. You are organised, approachable and willing to take ownership of the details that help the business run smoothly. Essential criteria – you will have:
• Previous experience in office coordination, administration, corporate services or a similar generalist role, ideally within professional services.
• Strong organisational skills, sound judgement and excellent attention to detail.
• A proactive approach and the ability to take ownership of tasks and follow them through.
• Professional written and verbal communication skills.
• Strong Microsoft Office and Microsoft 365 skills, particularly Outlook and Teams.
• Advanced Microsoft Word skills, including the preparation and formatting of professional documents and letters.
• The ability to manage competing priorities, work independently, use initiative and contribute positively to a team. Desirable criteria – it would be great if you also have:
• Experience using SharePoint and managing electronic files and document libraries, including file structures, naming conventions and permissions (highly regarded).
• Experience using Salesforce or a similar CRM or business system.
• Experience using Mail Merge, DocuSign or similar document automation and electronic signature platforms.
• Experience supporting HR, recruitment or people administration.
• Experience with invoicing or finance administration.
• Exposure to WHS administration or workplace compliance. You do not need to be a specialist in every area. We are looking for someone who is organised, adaptable, willing to learn and comfortable supporting a broad range of business activities. This is a temporary 12-month parental leave contract. The team member on leave has the right to return to their role and, in some circumstances, may return earlier than planned. As the firm continues to grow, there may be potential for opportunities beyond the contract period. If this sounds like you, we would love to hear from you. Please apply with your CV and a cover letter outlining your relevant experience. Our commitment We believe diverse perspectives strengthen our business and our teams. We are committed to creating an inclusive workplace where everyone feels valued, respected and supported to succeed. If you require any adjustments during the recruitment process, please let us know.

📌 Office Coordinator (Sydney)
🏢 ConnellGriffin
📍 Sydney