About us

Magic Millions is Australia’s premier thoroughbred auction house, delivering more than 25 prestigious live sales annually across the country, alongside digital sales. We also host major racing events, and the iconic Magic Millions Carnival on the Gold Coast.

We bring together vendors, buyers and racing enthusiasts from across Australia and internationally. Behind the scenes, our team brings the professionalism, agility and teamwork that make these sales and events a success.

About the role

We’re looking for an organised, proactive Office & Events Administrator to help keep our WA office running smoothly and support the delivery of our Perth sales and events.

Based at our Middle Swan sales complex, you’ll be a welcoming first point of contact for clients and visitors. You’ll combine day-to-day office administration with supplier coordination, sales preparation and event support, working closely with our local and Head Office teams.

This permanent part-time position offers approximately 20–22 hours per week, with flexibility to arrange these across three full days or four to five shorter days. Increased hours and some weekend work are required during sale preparation, sales and racing events, particularly in February.

An hourly rate of $33–$37 plus superannuation is offered, depending on experience, with additional payments for weekend work and applicable overtime.

What you’ll be doing

- Welcoming clients, visitors, contractors and suppliers, and managing phone and email enquiries.

- Coordinating office supplies, mail, couriers, uniforms and general office presentation.

- Maintaining client records and mailing lists, entering data and submitting invoices.





- Supporting casual staff onboarding and preparing the sale day office.

- Coordinating suppliers for sales and events, including catering, AV, furniture, marquees, security and floral arrangements.

- Assisting with invitations, guest lists, run sheets and arrangements for the WA Barrier Draw, Perth Raceday and Perth Cocktail Party.

- Supporting venue hire enquiries, bookings and event requirements.

- Assisting with sales catalogues, marketing materials and the annual Perth magazine.

- Coordinating the receipt, tracking and dispatch of foal ID cards for WA live and digital sales.

What you’ll bring

- At least two years’ experience in administration, office support or a similar role.

- A friendly, skilled approach and strong customer service skills.

- Clear written and verbal communication and a confident telephone manner.

- Strong organisation, attention to detail and the ability to manage competing priorities.

- Initiative, reliability and a hands-on approach, with confidence working independently and as part of a team.

- Proficiency in Microsoft Outlook, Word and Excel.

- Experience using Ardex Premier, or a willingness to learn.

- Availability to work additional hours and some weekends during key sales and events.

Experience in the thoroughbred or racing industry would be an advantage.

Why join Magic Millions?

Enjoy variety, versatile part-time hours and the opportunity to contribute to some of WA’s key thoroughbred sales and racing events. You’ll work with local and national colleagues in a role where your organisation, initiative and client service make a visible difference.

Apply now

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role.

📌 Office & Events Administrator (Middle Swan)
🏢 Magic Millions
📍 Middle Swan