Uniflow Services | Wangara, Perth WA

Office Administrator / HVAC Service Coordinator

Salary: Depending on experience
Employment Type: Full time or Part-time or Casual
Location: Wangara, Western Australia
Working Days: Monday to Friday (minimum 4 days per week)
Work Arrangement: In person

About Uniflow Services

Uniflow Services is a growing Perth-based air-conditioning company specialising in HVAC design, installation, repairs and maintenance.

We are looking for a capable, organised and confident Office Administrator / HVAC Service Coordinator to join our growing team at Wangara.

This is a combination of office administration, technical drawing interpretation and service coordination.

We are particularly interested in candidates who can read and understand HVAC layouts, architectural plans and construction drawings and can confidently coordinate with builders, customers, suppliers and technicians.

Important: The ability to read and interpret HVAC layouts and architectural drawings is essential for this position.

Key Responsibilities1. Office Administration

- Manage incoming calls, emails and customer enquiries.
- Prepare quotations, invoices, purchase orders and work orders.
- Maintain accurate customer records, job files and warranty documentation.
- Assist with Xero and general accounts administration.
- Follow up on quotations, outstanding invoices and customer requests.
- Manage supplier communications and material orders.
- Handle general office administration and documentation.

2. HVAC Drawings & Technical Coordination

- Read and interpret HVAC layouts, air-conditioning drawings and equipment schedules.
- Understand architectural, structural and civil drawings.
- Identify indoor and outdoor unit locations, duct layouts, controller positions and installation requirements.
- Review building plans and identify HVAC requirements before installation.
- Coordinate HVAC requirements with builders, project managers and site teams.




- Assist with technical documentation and installation planning.
- Communicate drawing details and job requirements clearly to technicians.

3. Service & Installation Coordination

- Schedule and coordinate daily service and installation jobs.
- Coordinate technicians and installation teams.
- Communicate with customers and builders regarding job schedules and site requirements.
- Ensure equipment and materials are organised before scheduled installations.
- Monitor job progress and follow up on outstanding work.
- Assist management with daily operational requirements.

About You

To be successful in this role, you must have:

- The ability to read and interpret HVAC drawings and air-conditioning layouts.
- An understanding of architectural and construction plans.
- Strong verbal and written communication skills.
- Confidence communicating with customers, builders, suppliers and technicians.
- Excellent organisational and time-management skills.
- Good computer skills, including Microsoft Office.
- The ability to manage multiple tasks and meet deadlines.
- A professional, reliable and proactive attitude.
- The ability to work independently and as part of a team.

Preferred Industry Experience

Previous experience in any of the following industries will be highly regarded:

- HVAC / Air Conditioning
- Construction / Building
- Electrical
- Plumbing
- Mechanical Services

Experience with Xero, AutoCAD, HVAC design software, job scheduling, quotations and invoicing will also be advantageous.

Important Selection Criteria

Please read carefully before applying:

1. Drawing Interpretation – Essential





Applicants must be able to read and interpret HVAC layouts, air-conditioning drawings and architectural plans. This is a key requirement and not just an additional skill.

2. Availability – Essential

Applicants must be available to work a minimum of 4 days per week, Monday to Friday.

Applications from candidates available for only 3 days per week will not be considered.

3. Industry Experience – Preferred

Previous experience in HVAC, construction, electrical, plumbing or a related industry is strongly preferred.

What We Offer

- Competitive hourly rate based on experience and skills.
- Opportunity to join a growing Perth HVAC business.
- Supportive and professional working environment.
- Training and guidance on company systems and procedures.
- Exposure to HVAC design, installation and service operations.
- Opportunity to develop technical and coordination skills.
- Potential for long-term career growth within the business.

Position Details

- Position: Office Administrator / HVAC Service Coordinator
- Company: Uniflow Services
- Location: Unit 6, 20 Buckingham Drive, Wangara WA 6065
- Employment: Full-time or Part-time
- Availability: Minimum 4 days per week
- Working Days: Monday to Friday
- Salary: Depending on experience

How to Apply

If you have strong administration skills, can interpret HVAC and construction drawings, and are interested in joining a growing HVAC business, we encourage you to apply.

Please submit your resume and a brief introduction outlining:

- Your previous administration and industry experience.
- Your experience reading and interpreting HVAC layouts and architectural drawings.
- Your experience with Xero, Microsoft Office or job management systems.
- Your weekly availability.
- Your expected hourly rate.

Email: [email protected]
Phone: 08 6285 5596

Uniflow Services
HVAC Design, Installation, Repair & Service

Pay: $52,880.00 – $89,380.00 per year

Work Location: In person

📌 Office Administrator (Wangara)
🏢 Uniflow Services
📍 Wangara