Forward Fire is seeking a Contracts Administrator to administer ongoing fire protection maintenance agreements and associated repair and project works. The role involves reviewing contract requirements, preparing and managing variations, and maintaining records of agreed works and approvals.

Key responsibilities

- Review and interpret maintenance agreements, scopes of work, service schedules and reporting requirements.
- Prepare and maintain contract documentation, including scopes of work, quotations, purchase orders, variations and written approvals.
- Review requests for changes to contracted works, confirm scope, cost and timing with the technical team, and prepare variations for approval.
- Resolve queries about contract requirements, track proposed changes and record agreed variations.
- Monitor service commitments and outstanding works across multiple sites and prepare contract progress reports.
- Check completed works against the agreed scope and approved variations before invoicing.
- Coordinate technician and subcontractor scheduling,



site access and inductions for approved works.

Skills and experience

- Experience administering service, maintenance or works contracts in fire protection, building services, facilities maintenance or construction.
- Ability to interpret contract documents and prepare clear scopes of work, quotations and variations.
- Experience tracking contract approvals, changes and delivery requirements.
- Solid written communication and attention to detail when managing records and deadlines across multiple contracts.
- Familiarity with job management software. Knowledge of wet-fire systems is desirable.

Applicants can apply through SEEK with a resume and a brief summary of their experience administering contracts and handling variations.

Pay: $80,000.00 – $85,000.00 per year

Language:

- English (Required)

Work Authorisation:

- Australia (Required)

Location:

- Melbourne VIC (Required)

Work Location: In person

📌 Contracts Administrator – Fire Protection (Melbourne)
🏢 Forward Fire Protection
📍 Melbourne