Join our team at Conference Solutions!

Part time - 25hrs week (flexible)

We’re looking for a friendly, motivated person to help us deliver unforgettable events. Working in our small, rapid-paced team, you’ll be the go-to person for our clients, ensuring every detail runs smoothly.

About Conference Solutions

For 40 years, Conference Solutions has been bringing a warm, personal touch to event management. We co-ordinate small intimate events, as well as major conferences of 500 delegates, or exhibitions hosting more than 2,000 visitors. Our friendly and dedicated team handles every detail of event co-ordination from start to finish. Clients praise us for professionalism, prompt responsiveness to last-minute changes, and our honest, approachable style.

What we’re looking for

- A genuine passion for helping people and delivering great client service
- A positive, "can-do" attitude and an eagerness to listen, learn, and grow
- Exceptional attention to detail, strong organisational, project management, and computer skills (experience with EventsAir software is desirable but not essential).
- Ability to juggle competing deadlines while staying calm, friendly, and solution-focused.
- Flexibility to travel for on-site event delivery when required.

What you’ll be doing

Event & Conference Logistics

- Manage attendee registrations and sponsorship/exhibition bookings using EventsAir.
- Coordinate hotel accommodation block bookings, monitor room usage,



and manage release dates directly with hotels.
- Source and order conference merchandise, event signage, and coordinate name badge production.
- Travel on-site to assist with event setup, registration desks, and general delegate support.

Administration & Client Support

- Act as a primary point of contact for clients, suppliers and delegates via phone and email.
- Attend client and internal planning meetings, preparing agendas and taking clear, actionable minutes.
- Support the team across all stages of event planning

Digital Content & Communications

- Create basic visual assets including social media graphics, promotional banners, email templates, and digital marketing materials.
- Develop event websites and mobile apps, ensuring a smooth user experience for attendees.
- Maintain and update event websites and mobile apps following client feedback ensuring real-time accuracy
- Assist with drafting, editing, and proofreading event programs, sponsorship brochures, and marketing collateral.
- Support direct marketing campaigns to attract new business.

How to apply? If this role sounds like you, please click on the apply button and follow the prompts. If you would like to learn more, please reach out to our team on +61 2 6285 3000 for a confidential chat!

Closing date Friday 4 December 2026.

Work start date would be Monday 18 January.

Pay: $35,000.00 – $45,000.00 per year

Work Location: Hybrid remote in Mitchell ACT

📌 Event Co-ordinator (Mitchell)
🏢 Conference Solutions
📍 Mitchell