Job description
Agency Department of Logistics and Infrastructure Work unit Policy and Legal Services

Job title Business Coordinator Designation Administrative Officer 5

Job type Full time Duration Fixed for 12 months

Salary $93,674 - $98,332 Location Darwin

Position number 11594 RTF 360451 Closing 26/11/2026

Contact Officer Elizabeth Stenberg, Senior Policy Officer on 08 8924 7536

About the agency https://dli.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=360451

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.

Primary objective
Provide high-level confidential executive, administrative and business support to the Policy and Legal Services unit, coordinating
ministerial and executive correspondence, reporting and information requests, while ensuring the effective delivery of corporate services
and business operations to support the achievement of unit objectives.
Key duties and responsibilities
1. Provide executive level assistance to the Executive Director, including drafting correspondence, following up on actions, preparation

of minutes, coordination of meeting papers, monitoring email accounts, screening of telephone calls and visitors, electronic diary
management, travel arrangements and records management.

2.



Coordinate and assist in the preparation of Legislative Assembly Briefs, Ministerials and Cabinet Submissions, meeting papers and
briefings, general correspondence and reports.

3. Provide records management support to the Unit and track all requests for information to ensure timeframes are met.
4. Purchase goods and services for the Unit, including office supplies and meeting and events venues and assist with the coordination of

the Unit’s financial and budget information.
5. Support the timely and accurate coordination and support of contract management matters as they arise, including receipting bank

guarantees, writing letters, and tracking outcomes.
6. Provide high-level secretariat services for various committees and steering groups including the preparation of agendas, meeting

minutes and briefing papers and coordinate Ministerial Council meeting processes.
7. Provide support as required to the Directors and staff in the Unit and assist in the day-to-day operations of the Unit.
Selection criteria
Essential
1. High level of interpersonal skills with a flexible attitude and ability to adapt to change.
2. High degree of verbal and written communication skills with a high level of accuracy, attention to detail and demonstrated experience

in preparing correspondence.
3. Reliable, highly motivated and able to work within a small team setting and without direct supervision.
4. Demonstrated high level of diplomacy, integrity, confidentiality and tact in dealing with a range of individuals and organisations within

all levels of government and outside organisations.
5. Organisational skills of a high order with the ability to set priorities, work under pressure, plan for alternatives and complete tasks

within required timeframes.
6. Demonstrated experience operating effectively under a governance framework within a complex and politically sensitive environment.
Desirable
1. Knowledge and understanding of procedures involved in processing Ministerial correspondence, Cabinet Submissions and Legislative

Assembly Briefings and FOI administration experience.

📌 Business Coordinator (Darwin)
🏢 Department of Logistics and Infrastructure
📍 Darwin