Workshop Administrator – Full Time

Toowoomba, QLD | Permanent Position

Lightning HR & Recruitment is looking for a friendly, organised and reliable Workshop Administrator to join a reputable, well-established company based in Toowoomba.

This is a fantastic chance for someone who enjoys a busy, wide-ranging administration role, can juggle multiple tasks and is looking for a stable, long-term career.

The Role

You’ll work closely with the workshop, maintenance and management teams, helping keep daily operations running smoothly.

Your duties will include:
General administration, data entry, filing and managing emails
Opening, updating and closing workshop maintenance work orders
Processing repair requests and assisting with maintenance scheduling
Coordinating fleet servicing, repairs and preventative maintenance bookings
Maintaining fleet records, vehicle registrations and compliance documentation
Raising purchase orders and assisting with end-of-month invoicing
Updating information in Pronto and other company systems
Liaising with suppliers, customers, workshop staff and management
Assisting with fuel cards, Linkt tags and fleet management records
Supporting heavy vehicle compliance and relevant documentation




Preparing reports, paperwork and toolbox talk presentations
Coordinating staff training, travel bookings and onboarding documentation
Assisting with general reception and administration duties when required

About You

We're looking for someone who:
Has previous administration or customer service experience
Is organised with excellent attention to detail
Has good computer skills, including Microsoft Office
Can manage multiple tasks and prioritise their workload
Has great communication skills and enjoys working with different teams
Is friendly, reliable and willing to learn
Has a positive attitude and takes pride in their work
Is looking for a long-term position with a secure company

Experience in a workshop, transport, fleet or engineering environment would be highly regarded, but isn't essential!

What's on Offer?
Full-time, permanent employment
Reputable, well-established Toowoomba company
Busy and varied administration role
Friendly and supportive team environment
Long-term job stability
Opportunity to learn new skills and develop within the business
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📌 Workshop Administrator Toowoomba Regional
🏢 Lightning HR
📍 Toowoomba Regional