Virtual Assistant-Operations JobTitle: Virtual Assistant-Operations Location: Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe
Operationalexecution - Workflowcoordination - Systemmanagement - Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities - Organise,assign,track,andmonitortasksthroughClickUp.
Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.




Trackactionitemsandensuretasksarefollowedthroughandcompleted.
Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
Monitorscopeadherenceandflaganyout-of-scopework.
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements - Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm - StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end) - Hands-onexperiencewithClickUp(dashboards,workflows,templates) - ExperiencewithXero,QuickBooksOnlineand/orMYOB - Systems-orientedmindsetwithrespectforexistingframeworks - Abilitytooperateindependentlywithoutclosesupervision WhoThisRoleSuits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

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