Job Description
JobTitle: Virtual Assistant-Operations

Location:
Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale

About the Role
WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.
YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.
However,thisisnotastandaloneclientaccountantrole. Your focus will be:
Operationalexecution
Workflowcoordination
Systemmanagement
Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

Key Responsibilities
Organise,assign,track,andmonitortasksthroughClickUp.
Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.




Trackactionitemsandensuretasksarefollowedthroughandcompleted.
Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
Monitorscopeadherenceandflaganyout-of-scopework.
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-Have Requirements
Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
Hands-onexperiencewithClickUp(dashboards,workflows,templates)
ExperiencewithXero,QuickBooksOnlineand/orMYOB
Systems-orientedmindsetwithrespectforexistingframeworks
Abilitytooperateindependentlywithoutclosesupervision Who This Role Suits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

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