HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today's insurance marketplace.
We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.
We are an evolved legal services business, with a different approach to practice.
Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility.
We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.
Learn more by visiting our website: /
About therole and your team
This role is situated in our Statutory Lines practice group in an established team lead by Partner, Kate Watson.
The industry work is Federal Workers Compensation matters.
Our team is recognised for its expertise in workers' compensation, acting for insurers, self-insured organisations, government agencies and major corporations across Western Australia, Canberra, and New South Wales.
We are looking for an experienced administrative assistant or law student to join our Canberra office on a full or part-time basis (minimum 3 days), ideally with prior experience in legal, insurance or other professional services.
Key responsibilities include:
Day to Day support to the Executive Legal Assistant and their respective teams of fee earners
Day to Day general administration including but not limited to filing, scanning, data entry, mail management, courier bookings and database management
Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients




Opening of new file matters in the CMS
E-filing incoming and outgoing emails and documents
Assisting with collating briefs to counsel and / medical experts as required
Assist with general office maintenance when required including kitchen housekeeping
Assisting the team with general administration including renaming in ActionStep, briefs and naming new file documents, adhering to client naming guidelines
Assisting with client queries by phone and email
General Office maintenance when required, including kitchen housekeeping.
Support internal communication, culture, and engagement initiatives within the Sydney office.
What we are looking for:
Experience with legal proceedings and case management.
Working knowledge of Actionstep/ or similar billing system
Excellent oral and written communication skills
Ability to work autonomously
Strong attention to detail
Strong time management and organisational skills
Excellent interpersonal skills
Previous experience in similar role in a law firm, professional services or corporate environment.
Previous experience supporting matters before the Administrative Review Tribunal (ART), Fair Work Commission, NCAT, or similar tribunals.
Experience in the Insurance sector




What we can offer you:
Relaxed office setting where you can "Dress for your Day".
Structured mentoring and career development opportunities through internal and external training.
Health and Wellbeing: Employee Assistance Program with 24/7 complimentary confidential counselling, nutrition, legal, and financial advice.
Corporate head-space membership, and annual flu vaccinations.
Access to everyday discounts through our corporate discount schemes.
Why HBA?
We strive to create an environment where people can and do perform at their very best.
They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our clients' lives.
And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.
HBA is all about doing things differently.
We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life.
Creativity and innovation are at the heart of everything we do.
Please know that as much as we would like to, we can't always get back to everyone.At this stage, only shortlisted candidates will be contacted.
We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.
Please note in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks.
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📌 Legal Administrative Assistant (Canberra)
🏢 HBA Legal
📍 Canberra