Our client is a leading3PL warehousing and logistics provider, delivering efficient warehousing, inventory management, transport, and distribution solutions across Australia.
Due to continued growth, we are seekingreliable and detail-orientedDespatch Administratorsto join their fast-paced operation.
If you thrive in a busy logistics environment and have a strong focus on accuracy, this could be the perfect opportunity for you.
About the Role
As a Despatch Administrator, you will play a critical role in ensuring customer orders are accurately verified, booked, and dispatched on time.
This is a hands-on position that combines administration, transport coordination, and physical order verification within the warehouse.
Shift time: 6am to 2pm or 8am - 4pm
Rate:$*****
Key Responsibilities
Verify customer orders, ensuring100% accuracyof SKUs, quantities, pallet counts, and delivery details prior to dispatch.
Prepare and check dispatch documentation including delivery dockets, packing slips, shipping labels, consignment notes, and manifests.
Book local, regional, and interstate freight using multiple transport management systems and carrier portals.
Coordinate transport bookings, collection times, delivery schedules, and carrier movements.
Conduct physical order checks against WMS records and dispatch paperwork before releasing freight.
Ensure freight is correctly packaged, labelled, wrapped, and staged for collection.
Maintain accurate CHEP, LOSCAM, and pallet movement records.
Liaise with carriers, warehouse teams, and customers regarding deliveries, bookings, and shipment updates.
Update WMS and TMS systems and maintain accurate dispatch records.




Assist with general warehouse duties when required.
What We're Looking For
Previous experience inDespatch Administration, Logistics, Transport Coordination, or a 3PL Warehouse environmentpreferred.
Exceptional attention to detail with a strong commitment to order accuracy.
Basic to intermediate computer skills, including Microsoft Outlook and Excel.
Strong communication and organisational skills.
Ability to prioritise tasks and work to tight dispatch deadlines.
Problem-solving mindset and a proactive approach.
Reliable, punctual, and willing to learn.
Full Training Provided
Comprehensiveone-on-one trainingwill be provided covering:
Warehouse Management Systems (WMS)
Transport Management Systems (TMS)
Transport booking procedures
Dispatch processes and documentation
Order verification and carrier coordination
Previous experience with specific systems is not essential.
We are looking for individuals with a positive attitude, strong attention to detail, and a willingness to learn.
Supportive team setting
Ongoing training and development
Diverse and fast-paced logistics operation
Opportunity to build a long-term career in 3PL and supply chain logistics
Immediate start available for the right candidates
Why Join Staff Australia?
The job search can be challenging, but with Staff Australia, it doesn't have to be.
Staff Australia is an equal opportunity employer.
We recognise the importance of employee wellbeing.
We have been shaping the Australian labour force for over 25 years and are committed to your career journey.
People are our business.
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📌 Despatch Administrator (Melbourne)
🏢 Staff Australia
📍 Melbourne