Kepal Building Services Pty Ltd | Bendigo, VIC | Full-Time
Kepal Building Services is a locally owned and operated Building & Maintenance Services Company based in Bendigo, delivering services across Victoria.
We work across social housing, emergency repairs, insurance and remediation, local government property works, and NDIS/disability upgrades.
Administration Assistant
Kepal Building Services Pty Ltd | Bendigo, VIC | Full-Time
Kepal Building Services is a locally owned and operated Building & Maintenance Services Company based in Bendigo, delivering services across Victoria.
We work across social housing, emergency repairs, insurance and remediation, local government property works, and NDIS/disability upgrades.
The Chance
We are looking for an organised and motivatedAdministration Assistantto join our team in Bendigo.
Working alongside and supporting our Project Manager, you will provide day-to-day administrative and project support, helping ensure projects, maintenance works and general business operations run smoothly and efficiently.
This is a varied role suited to someone who enjoys being organised, taking initiative and supporting others.
You will assist with coordinating jobs, monitoring work progress, preparing reports, maintaining accurate records and communicating with trades, suppliers, clients and internal team members.
You will play an important role in supporting the Project Manager and helping keep projects and daily operations on track.
About the Role
Your day-to-day responsibilities will include:




Providing administrative and coordination support to the Project Manager
Assisting with the coordination and monitoring of maintenance works and projects
Scheduling trades and assisting with job allocation and follow-ups
Monitoring job progress and following up outstanding works to ensure required timeframes are met
Communicating with trades, suppliers, clients and internal team members regarding job updates and scheduling
Assisting with client portals, job updates and general correspondence
Obtaining trade availability, quotes and required job information
Assisting with the preparation and processing of quotes, purchase orders and invoices
Preparing and maintaining project documentation, reports and spreadsheets
Assisting with reviewing job costs, expenses and project information
Following up outstanding paperwork, photos, certificates and other required documentation
Maintaining accurate job records and ensuring information is entered into relevant systems
Assisting with monitoring project progress, budgets and targets
Providing general administrative support to the Project Manager and wider team
Identifying outstanding tasks and following up to ensure they are completed
About You
We're looking for someone who isorganised, reliable,



proactive and a strong communicator.
You will enjoy working in a busy environment, supporting a Project Manager and helping a team achieve its goals.
You'll be comfortable juggling a variety of administrative tasks, communicating with different people and taking ownership of tasks to ensure things get done.
Building, construction or maintenance industry experience would be highly regarded, as would experience in project administration, scheduling, job coordination or general administration.
To be successful, you will have:
Robust organisation and time management skills
Excellent attention to detail and the ability to maintain accurate records
Confident communication and interpersonal skills
A skilled and friendly phone manner
Good computer skills, including Microsoft Word and Excel
The ability to manage multiple tasks and keep work on track in a busy environment
A practical, logical approach to problem-solving
Initiative and a willingness to learn
The ability to work independently and as part of a team
Reliability, accountability and a positive, can-do attitude
A current Australian Driver Licence
Why Kepal?
At Kepal, we value our people and provide more than just a salary.
Our employee benefits include:
Market-matched base salary
Performance-based bonus
Personal Development Allowance
Monthly staff luncheon
Supportive and collaborative team environment
Opportunities to develop your skills and grow within the business
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📌 Administration Assistant (Bendigo)
🏢 Kepal Building Services
📍 Bendigo