J&M; Admin Services is seeking to fill this newly created coordination role in conjunction with TechniGroup Australia.
The role sits at the centre of our commercial operations, owning project administration, invoicing, and client fulfilment across the full customer lifecycle.
You will manage opportunities from quote acceptance through to job completion, invoicing, and repeat engagement - ensuring strong commercial control, accurate systems management, and operational accountability.
Contract/Project Administration & Commercial Control
Help manage deal flow and pipeline visibility within WorkflowMax
Help prepare quotes, proposals and submissions with commercial accuracy
Track conversions, follow-ups and sales performance reporting
Act as the central point of accountability for job accuracy within WorkflowMax
Ensure detailed scopes of work are clearly documented
Scheduling and Resource Coordination
Contracts / Projects Administration
Hold operations teams accountable for timely job updates, timesheets, cost entries and variations
Monitor job progress, milestones, expenses and billable tracking
Prepare job reports, client communications and activity statements
Liaise professionally with clients, suppliers and internal teams.
Identify opportunities to improve administrative processes and business systems.
Issue invoices and claims accurately and in line with completed works
Conduct post-completion client follow-up and identify repeat opportunities
Systems & Reporting
You will operate within:
WorkflowMax by BlueRock
SuiteFiles
RosterElf & Xero
Microsoft 365 (Teams, SharePoint, Outlook, Excel)
AI tools such as Microsoft Copilot and ChatGPT
Success in this role will be measured by:
Scheduling consistency and management
Accuracy and timeliness of job inputs
Invoice turnaround times
Client satisfaction and repeat engagement
Data integrity and reporting accuracy within WorkflowMax
About You




You are a commercially astute, systems-driven professional with proven experience in senior sales coordination, project administration, or commercial support roles.
You are confident managing multiple jobs at various stages and comfortable holding internal stakeholders accountable in a professional and constructive manner.
You understand commercial drivers such as margin, variations, cost control and invoice accuracy.
Ideally, you bring experience from trades, construction, facilities management or service-based industries and are confident working with sales, operations and finance teams.
You take ownership, work autonomously with authority, and are motivated by building productive systems and delivering a high-quality customer experience.
Excellent written communication with outstanding spelling, grammar and attention to detail.
The ability to accurately transcribe meetings, conversations and recordings into professional documents.
The ability to manage multiple priorities while meeting deadlines.
A professional and confident communication style.
Initiative and the ability to work independently while supporting a wider team
A continuous improvement mindset and genuine interest in technology and AI tools.
Why Join Us?
Newly created role with genuine career growth.
Exposure to every area of the business.
Supportive leadership team with mentoring.
Modern technology and AI-focused workplace.
Opportunity to build valuable commercial and operational skills.
Stable, growing Australian business with diverse projects.
Full-time permanent position - required to work to 5pm most days.
Professional Development & Growth
This role is designed with progression in mind.
We support ongoing development in WorkflowMax, commercial systems, reporting, and project financial control, with mentoring from senior leadership.
As the business grows, there is a clear pathway into senior roles maximizing your potential.
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📌 Contract/Project Administration Coordinator (Dubbo)
🏢 TechniGroup Australia
📍 Dubbo