Job Description About the role You'll provide administrative and coordination support for a national store refurbishment program that is already underway.
You'll keep the schedule accurate, book and chase contractors, manage defects through to close-out, and keep the project board current.
You'll work proactively and own your workload without waiting to be told.
Key responsibilities Maintain the master rollout schedule (planned vs actual dates) Track upcoming installs, milestones, and store start/finish dates Flag clashes, missing dates, and overdue activities, and chase owners for updates Prepare a weekly program summary covering upcoming stores, contractor needs, outstanding information, delays, and risks Contact contractors and suppliers to book and confirm attendance Confirm site access and site contact details Chase unconfirmed bookings and no-shows,



and reschedule as needed Escalate contractor issues that put completion dates at risk Act as first point of contact for defects, log defects, issue them to contractors, and obtain rectification dates Keep store, milestone, booking, defect, and action data current in Requirements 2+ years in project coordination, scheduling, or admin support, ideally in construction, fit-out, facilities, or field services Confident on the phone, with excellent written and spoken English and comfort chasing Australian contractors and suppliers Experience with or a similar tool (Asana, Smartsheet, Jira); solid Excel skills Highly organised, detail-focused, and persistent in follow-up Able to work Australian business hours Available to start immediately or at short notice

📌 Project Coordinator (Sydney)
🏢 BCS Technology
📍 Sydney