This is a permanent part-time (0.8FTE) position commencing Term 1, 2027

Carine Senior High School (SHS) is an Independent Public School and school of choice in the northern suburbs of Perth. Our school vision is to seek excellence in education, and we do this through individualised student pathways, which are consistently reviewed and adapted to ensure the best possible outcomes for all students. The school plans and consults with families, universities and vocational training facilitators to help students achieve their best possible results for their futures.

Find out more about our school by visiting carinehs.wa.edu.au or Schools Online.

The Role

We are seeking an organised, personable and dedicated Executive Support Officer to join our executive team. Reporting to the Principal, you will play a key role in coordinating school projects, publications, events and stakeholder communications, identifying opportunities for improvement and working collaboratively across teams, while also providing a broad range of executive support that keeps the school running smoothly.

Events and communications

- Maintaining the school’s online presence including calendars and information, in consultation with the Executive team.
- Coordinating the development and delivery of school events and projects including research and bookings through to coordination and presence on the day.
- Developing marketing plans and promotional material for school events.
- Proactive collaboration with stakeholders and communicating event updates, to ensure safety, access, risk and insurance requirements are met.
- Building effective communication networks with staff, families, the Department, other schools, government agencies and the wider community.
- Preparing correspondence and briefing notes and managing incoming and outgoing enquiries for the Executive team.

Executive and school support You would also support the day-to-day operations of the school, including:

- Managing the Executive team's calendar and appointments and maintaining confidential records.
- Supporting the Associate Principal with the administration of leadership meetings, including agendas, minutes and follow-up of action items.
- Providing administrative support for recruitment and selection processes and assisting with related human resource matters.
- Undertaking research,



special projects and administrative duties as school needs arise, including identifying opportunities to improve existing processes and practices.

Priorities across these areas may vary according to the operational needs of the school. The successful applicant will ideally have sound administration and organisational skills, considerable experience delivering executive support services, and the ability to identify priorities and manage conflicting timelines. Strong written and verbal communication skills, confidence liaising with senior staff, families and external organisations, and a adaptable, solutions-focused approach are highly desirable.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Form (JDF).

For more information about this opportunity, please contact Tina Magatelli, Manager Corporate Services, on (08) 6235 7500 or emailing [email protected].

Agency Referrals: Public sector agencies seeking to refer surplus employees should contact Recruitment at [email protected] during the advertising period.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility To work with us, you must:

- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.





Additional eligibility and training requirements are outlined in the attached Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include

- A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position; and
- A statement addressing the selection criteria as outlined in the attached JDF
- Demonstrated sound administration and organisational skills with considerable experience in the delivery of administration and executive support services, including the ability to identify priorities and manage conflicting timelines.
- Sound working knowledge and understanding of human resource and recruitment procedures and the Public Sector Standards.
- Demonstrated sound written, oral communication and interpersonal skills, including the ability to liaise effectively with senior positions, internal and external clients on a wide range of issues.
- Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to identify issues and provide solutions.
- Demonstrated knowledge of the youth sector, particularly local organisations and services.
- Relevant experience in the use of personal computer software applications, including MS Word, Outlook and Excel, with the ability to produce system generated reports from computerised applications.

It is recommended you have your attachments ready before selecting Apply for Job. Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1072052

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 23 November 2026

📌 Executive Support Officer (Perth)
🏢 Department of Education, Western Australia
📍 Perth