Job Description
Public Sector People are partnering with a local government organisation to recruit for an Executive Assistant the CEO./n /n /n /n Contract: 3 months | Immediate Start/n /n Hourly Pay Rate: $86 p/h + Super/n /n /n /n

Responsibilities:
/n /n /n
- Provide high-level executive and business support to the Chief Executive Officer (CEO), delivering a professional, responsive and customer-focused service to the Executive and Management Teams and external stakeholders. /n
- Liaise closely with the Lord Mayor’s Office to ensure alignment and consistency on key matters, while identifying and managing potential political and reputational risks. /n
- Coordinate the flow of communication between the CEO, Executive Directors, Group Managers, Council staff and external stakeholders, ensuring matters are addressed efficiently and resolved in a timely manner. /n
- Prepare and coordinate high-quality executive briefs, submissions, reports, correspondence, presentations and other documentation, undertaking research as required. /n
- Build and maintain strong relationships with internal and external stakeholders, ensuring the CEO is kept informed of key issues, developments and sensitive matters. /n
- Proactively manage and escalate complex or sensitive issues, including those of a political or reputational nature, working collaboratively with relevant teams to achieve appropriate outcomes. /n
- Manage the CEO’s calendar, prioritise appointments and coordinate executive meetings to ensure effective time management and scheduling. /n
- Oversee CEO correspondence, including receiving, recording, acknowledging and responding to communications within required timeframes. /n
- Maintain accurate records, databases and information management systems,



ensuring compliance with organisational policies and procedures. /n
- Contribute to the development and improvement of administrative systems, processes and business practices, as well as coordinate special projects and initiatives as directed by the CEO. /n
- Provide general executive administration support, including minute taking, meeting coordination, travel arrangements, conference bookings, training and stationery management. /n
- Coordinate all administrative requirements for CEO meetings, including preparing and distributing agendas, taking minutes, managing follow-up actions and organising hospitality for visitors. /n
- Welcome and assist visitors, screen incoming telephone calls and proactively research and resolve enquiries on behalf of the CEO where possible. /n
- /n /n /n Essential:/n /n /n
- Local government experience. /n
- Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded /n
- Proven experience in providing high level executive, secretarial and business support services to /n chief executive officers or senior executives. /n
- 5 plus years’ experience in a similar position /n
- Demonstrated experience communicating with a range of senior Executives and Councilors or Board members with diverse, competing and complex needs. /n /n /n For a confidential discussion, please contact Chloe Dallimore at [email protected]/n /n /n /n Public Sector People is an equal chance employer. We embrace diversity and inclusion and are committed to creating a work environment that is supportive and empowering for all. We encourage qualified candidates of all backgrounds to apply./n /n /n /n To learn more about Public Sector People and our commitment to driving positive change in the public sector, please visit our website: https://www.publicsectorpeople.com.au

📌 Executive Assistant to the CEO (Sydney)
🏢 Public Sector People
📍 Sydney