Talk2MeBro | Wollongong & Newcastle | Casual – 10–12 hours per week

Executive Assistant & Operations Support

Talk2MeBro | Wollongong & Newcastle | Casual – 10–12 hours per week

About Talk2MeBro

Talk2MeBro is a national suicide prevention charity dedicated to creating meaningful conversations, building connections and supporting communities across Australia.

Through our community events, mental health programs, workshops and partnerships, we're working to break down the stigma surrounding mental health and encourage people to speak up and support one another.

As our organisation continues to grow, we're looking for two reliable, motivated and organised individuals to join our team, with one position based in Wollongong and the other in Newcastle.

About the Role

We're looking for someone who can help make the day-to-day running of Talk2MeBro easier, more organised and efficient.

Working closely with our leadership team, you'll provide executive and administrative support, help coordinate activities and ensure important tasks and communications don't fall through the cracks.

This is a hands‑on, varied role where no two days will be the same. We're after someone who can think on their feet, take initiative and get things done without needing constant direction.

Key Responsibilities

- Managing and responding to emails, enquiries and general correspondence.
- Calendar management, scheduling meetings and coordinating appointments.
- Providing day-to-day administrative and executive support.
- Following up with sponsors, partners, stakeholders and community organisations.
- Assisting with the coordination of events, workshops and community programs.
- Preparing documents, reports, correspondence and meeting notes.
- Maintaining organised records, databases and internal systems.
- Tracking outstanding tasks, deadlines and important follow‑ups.
- Supporting general operations and helping improve internal processes.




- Assisting with other tasks as required to support the organisation's growth.

About You

We're looking for someone who is:

- Extremely reliable: Someone we can trust to follow through and get things done.
- Proactive: You don't wait to be told what needs doing and can anticipate what's coming next.
- Highly organised: You can manage competing priorities, stay on top of deadlines and pay attention to the details.
- A great communicator: You're confident, professional and comfortable dealing with a wide range of people.
- Independent: You're comfortable taking ownership of your work and finding solutions.
- Adaptable: You can think on your feet and thrive in an environment where priorities can change.
- Tech‑savvy: You're comfortable using email, calendars, Microsoft Office, Google Workspace and other digital systems.
- Passionate: You genuinely want to contribute to an organisation making a difference.

Essential Requirements

- Current valid driver's licence.
- Solid organisational and communication skills.
- Ability to work independently and manage competing priorities.
- Reliability, discretion and a high level of professionalism.

Previous experience in executive assistance, administration, office coordination or operations is preferred. Experience in the not‑for‑profit sector would be an advantage but is not essential.

What We Offer

- Casual employment, initially 10–12 hours per week, with the opportunity to increase hours as the organisation continues to grow.
- Access to not‑for‑profit salary packaging benefits, including potential tax savings, subject to eligibility.
- Flexible working arrangements, with hours agreed around operational needs.
- The opportunity to be part of a growing national charity.
- A supportive, passionate and community‑focused team.
- A varied role with opportunities to develop your skills and responsibilities.
- The chance to contribute directly to suicide prevention and community wellbeing.

📌 Administration & Executive Assistant (Australia)
🏢 Talk2mebro
📍 Australia