Service Scheduler & Administration Coordinator

Love organisation?

Thrive in a fast-paced environment?

Enjoy connecting people, solving problems, and making things happen?

At Fire Watch Safety Results Group (FWSR), we're not just scheduling jobs. We help protect businesses, facilities, and communities through industry-leading fire protection and safety services across Victoria and regional Australia.

We're looking for an energetic, organised and customer-focused Service Scheduler & Administration Coordinator to become the hub of our operations team.

You'll be the person who keeps our technicians moving, our customers informed, our systems accurate, and our service delivery running like clockwork.

If you love variety, enjoy working with people, and get satisfaction from bringing order to chaos, we'd love to hear from you.

What's the role?

No two days are the same.

One minute you'll be scheduling technicians across multiple regions, the next you'll be coordinating urgent customer requests, supporting compliance reporting, preparing service documentation, or helping optimise operational workflows.

You'll work closely with our technicians, managers, customers, subcontractors, and support teams to ensure services are delivered safely, efficiently, and on time.

What you'll be doing

Service Scheduling & Coordination

- Planning and coordinating technician schedules

- Managing service, maintenance, inspection and reactive work bookings

- Optimising technician utilisation and travel efficiency

- Coordinating subcontractors and external service providers

- Monitoring upcoming compliance and maintenance schedules





- Managing scheduling conflicts and finding practical solutions

- Ensuring customer commitments and deadlines are achieved

Customer Experience

- Being a key point of contact for customers

- Responding to enquiries and service requests

- Confirming appointments and communicating schedule changes

- Building strong customer relationships

- Supporting an exceptional customer experience

- Resolving issues and escalating concerns when required

Administration & Systems

- Creating and managing work orders

- Maintaining accurate customer and asset records

- Supporting invoicing, reporting and documentation processes

- Preparing operational reports and service information

- Maintaining data accuracy within business systems

- Supporting continuous improvement initiatives

Why join FWSR?

We're serious about safety and service, but we also know work should be rewarding, supportive, and enjoyable.

What we offer

- A supportive and cooperative team environment

- Opportunities for professional growth and development

- Meaningful work that helps protect people and property

- A business that genuinely values its employees

- Modern systems and technology

- Career pathways within a growing organisation

- Employee wellbeing and psychosocial health focus

- Recognition for initiative and performance

- A culture built on respect, accountability and teamwork

What we're looking for

You'll be successful if you're:

- Highly organised and proactive

- Comfortable juggling multiple priorities

- A natural problem solver

- Customer-focused and professional

- &l;

📌 Service Scheduler (Melbourne)
🏢 FWSR Group
📍 Melbourne