Loetis is a leading development, infrastructure and civil engineering consultancy with offices in Geelong and Warrnambool, delivering projects across Victoria. We work with developers, government agencies, authorities and private clients to provide development advisory, civil engineering and project management services across a diverse range of projects.
We are seeking an organised and proactive Office Administrator to join our Geelong office and play a key role in supporting our team and day-to-day business operations.
About the Role
This is a varied and rewarding role suited to someone who enjoys administration, organisation and supporting a busy professional team. You will be responsible for the smooth operation of our office and provide administrative support across a range of projects and business functions. We are open to discussion on the working time/days for this role, nominally it is a position based on a four day per week equivalent, however this position would welcome consideration for altered working hours or days for the right candidate.
Key Responsibilities
- General office administration and coordination.
- Managing incoming calls, emails and correspondence.
- Document preparation, formatting and filing.
- Calendar management and meeting coordination.
- Maintaining project records and company databases.
- Assisting with proposals, reports and project documentation.
- Liaising with clients, consultants and authorities as required.
- Supporting directors and project teams with administrative tasks.
- Assisting with authority applications and project administration where required.
Additional Responsibilities
- Quote preparation and follow up
- Invoicing and debtor follow up
About You
You will possess:
- Excellent organisational and time management skills.
- Strong attention to detail.
- High proficiency in Microsoft Office applications.
- Professional written and verbal communication skills.
- The ability to work independently and manage competing priorities.
- A positive, proactive and team-focused attitude.
Whilst not essential, experience in any of the following would be advantageous:
- Professional services, consulting or engineering environments.
- Project administration or coordination.
- Land development, planning or construction industries.
- Accounts, invoicing or business administration.
Why Join Loetis?
- Competitive salary package.
- Flexible full time or permanent part-time arrangements.
- Supportive and collaborative team culture.
- Modern office environment in Geelong.
- Opportunity to contribute to a growing and respected regional consultancy.
At Loetis, we value teamwork, professionalism and practical problem-solving. We are committed to creating a positive workplace where our people are supported to grow and succeed.
Our family is your family. Your success is our success.