Plancon Projects is a small construction management company working exclusively on commercial hospitality projects, including registered clubs and hotels across Sydney. We have a secure pipeline of work through to 2030 and are building a dedicated team for our next major project. The Contracts Administrator is a new position within that team.

The Project

Your initial focus will be the staged masterplan redevelopment of a major registered club in Western Sydney, covering the club and its surrounds. Development consent is imminent, the Construction Certificate phase is commencing, and the early works package is scheduled to start on site in mid to late February 2027.

Location – Please Read Before Applying

This is a full-time role based at our Belrose office (Northern Beaches).

Regular attendance at the Western Sydney project site, typically [one to two days per week], is a core requirement of the role.

You must be able to commute to Belrose and travel to Western Sydney reliably in your own vehicle. If this travel does not suit you, please do not apply.

The Role

Reporting to the Senior Project Manager, you will administer the project’s commercial and contractual matters from procurement through to final account. You will work alongside the Project Director, Design Manager and site team. We value autonomy: you will be expected to work with minimal supervision and will have scope to shape the position.

Responsibilities include:

Preparing trade package scopes and tender documentation, running tender evaluations and writing recommendation reports

Preparing, letting and administering trade contracts and consultant agreements

Assessing trade progress claims and issuing payment schedules within the timeframes of the Building and Construction Industry Security of Payment Act 1999 (NSW)

Assessing, negotiating and documenting variations, and maintaining the variation register

Preparing cost reports,



cash flow forecasts, and PCG and client reports

Managing RFIs, transmittals and project document control

Maintaining project records and the registers for trade insurances, licences and compliance

Liaising with the certifier, council and authorities on certificates and approvals

Managing defects, practical completion, close-out documentation and final accounts

Supporting the project team with general project administration

About You – Essential

At least [5] years’ experience as a Contracts Administrator on commercial construction projects, with a commercial builder, construction manager or project management firm in NSW. Residential-only experience will not be considered.

Working knowledge of the NSW Security of Payment legislation, including payment claim and payment schedule timeframes

Experience with construction management software [e.g. STYCKS, Procore, Aconex]

Explicit written communication, strong attention to detail and the ability to manage competing priorities

Strong Microsoft Office skills, particularly Excel

A current General Construction Induction (White Card)

A current driver’s licence and your own reliable vehicle

Unrestricted right to work in Australia

Highly Regarded

Experience with registered clubs, hotels, licensed venues or other commercial hospitality projects.

A tertiary qualification in Construction Management, Construction Project Management or Building.

Experience with the MBA Construction Management Agreement, the MBA Standard Trade Contract, AS 4122 and AS 4000.

What We Offer

$145,000 – $170,000 package including superannuation, depending on experience

A travel allowance, by discussion

A permanent full-time position

Flexible working hours, by discussion

Direct exposure to the company’s directors and the full project lifecycle in a small team

Start Date

Our target start date is early February 2027, and no later than the end of March 2027.

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📌 Contracts Administrator (Sydney)
🏢 Plancon Projects
📍 Sydney