$60,359 Pro Rated Salary (Actual Salary)

Help us support vibrant, well-run and successful student clubs

The ECU Student Guild is seeking an organised, approachable and proactive Clubs Support Officer to support our affiliated student clubs and the students who lead them.

This is a varied role combining administration, student and stakeholder engagement, governance, events, compliance, grants and practical support. You’ll be the primary operational point of contact for affiliated clubs, helping club committees navigate Guild processes, meet their responsibilities and bring their activities and ideas to life.

If you're someone who enjoys working with people, creating order from complex processes and helping others achieve great outcomes, this could be the role for you.

About the role

Working within the Guild's Operations area and reporting to the Operations Manager, you will coordinate and support the day-to-day administration of the Guild's affiliated clubs program.

Your responsibilities will include:

Coordinating club affiliation applications and maintaining club records.

Supporting clubs with governance, reporting and compliance requirements.

Assisting club committees to understand and navigate Guild policies and processes.

Coordinating event and activity approval processes and associated risk requirements.

Administering club grant applications and monitoring acquittal and reporting requirements.

Supporting club onboarding, training and committee transitions.

Developing guidance materials, templates and online resources for clubs.

Monitoring outstanding reporting and compliance matters and following these up with clubs.

Liaising with Guild staff, Guild Senate, ECU Schools and other University and external stakeholders.

Preparing reports and recommendations for Guild governance bodies and operational management.

About you

We're looking for someone who can balance good administration with excellent people skills.

You will bring:

Experience in administration, governance, stakeholder engagement,



community development or a related area.

Strong written and verbal communication skills.

Excellent organisation and recordkeeping skills.

The ability to interpret and apply policies, procedures and compliance requirements.

Confidence coordinating multiple priorities and meeting deadlines.

Experience preparing reports, recommendations or similar written material.

Strong relationship-building skills and the ability to work effectively with a diverse range of people.

The ability to work both independently and collaboratively as part of a team.

A genuine commitment to student engagement, equity and inclusion.

A relevant qualification in areas such as business, governance, community development, project management, event management, education or not-for-profit management would be beneficial. An equivalent combination of relevant experience, education and training will also be considered.

Experience within higher education, student organisations, clubs or associations, community organisations or the not-for-profit sector would be highly regarded, as would experience in volunteer management, club administration, governance, compliance or Work Health and Safety.

Why join the ECU Student Guild?

This is an opportunity to take on a newly established role where you can make a real contribution to the student experience.

You'll work across a diverse community of student-led clubs and have the opportunity to help strengthen the systems, resources and support that enable clubs to operate successfully.

The role is particularly well suited to someone who enjoys helping people while improving the processes behind the scenes.

Position Description

Club Affiliation and Administration

Coordinate and administer all club affiliation applications.

Assess affiliation applications for completeness and compliance with Guild requirements.

Review constitutions and supporting documentation.

Prepare reports and recommendations regarding affiliation applications.

Maintain the Register of Affiliates.

Maintain accurate records relating to affiliated clubs.

📌 Clubs Support Officer (Perth)
🏢 Edith Cowan University Student Guild
📍 Perth