Australian Amalgamated Terminals (AAT) is a national port and logistics organisation operating across Australia's key automotive and general cargo terminals. We are committed to maintaining the highest standards of safety, operational excellence, and customer service.

We are seeking an enthusiastic and highly organised WHS Administration Support professional to join our team. This role is critical in supporting our Terminal Manager, Superintendents, and operational teams to maintain compliance with workplace health and safety requirements while ensuring the smooth running of terminal administration functions.

About the Role

Reporting to the local management team, you will play an integral role in supporting workplace health and safety administration, records management, reporting, training coordination, contractor compliance, and general terminal administration activities.

This position suits someone who enjoys working in a fast-paced operational environment, has exceptional attention to detail, and can confidently manage multiple priorities while maintaining accuracy and professionalism.

Key Responsibilities

Workplace Health & Safety Administration

- Coordinate and administer WHS meetings, agendas, minutes, and action tracking.
- Maintain WHS registers, training records, inductions, permits, and document control systems.
- Record incidents, hazards, and near misses within AAT's Incident Management System.
- Support contractor compliance through AAT's Contractor Management System.
- Issue permits and assist with workplace safety documentation.
- Assist with WHS audits, training coordination, and emergency response documentation updates.
- Compile monthly safety statistics and reports for corporate reporting.
- Manage visitor induction requirements and site access processes.

Administration Support

- Provide professional reception and switchboard services.
- Maintain filing systems, employee records, leave planners,



and databases.
- Coordinate boardroom bookings, meetings, and refreshments.
- Process mail, expense reports, travel bookings, and purchasing requirements.
- Generate and manage site access cards, MSIC records, and equipment access permissions.
- Support employee onboarding, clothing issue management, and staff functions.
- Assist with operational reporting, KPI preparation, and clerical administration.
- Provide support across administration, safety, and accounts functions as required.

Reporting & Compliance

- Prepare accurate monthly WHS reports and statistical data.
- Maintain compliance records and support legislative obligations.
- Assist management with ad hoc reporting and analysis.
- Ensure documentation remains current, accurate, and audit-ready.

What You'll Bring

Essential Skills & Experience

- Previous experience in an administration, safety administration, or office support role.
- Advanced administrative and organisational skills.
- High-level computer literacy with strong Microsoft Office skills, particularly:
- Excel
- Word
- PowerPoint

- Strong attention to detail and data accuracy.
- Excellent verbal and written communication skills.
- Outstanding customer service and stakeholder engagement abilities.
- Strong time management and prioritisation skills.
- Ability to work independently and collaboratively within a team setting.
- Demonstrated problem-solving and analytical skills.
- Strong literacy and numeracy skills.

Desirable

- Previous experience in WHS administration or a safety-focused environment.
- Experience maintaining compliance registers and training records.
- Exposure to contractor management systems, incident management systems, or document control processes.
- Experience within logistics, transport, maritime, ports, industrial, or operational environments.

Additional Requirements

- Ability to obtain and maintain a Maritime Security Identification Card (MSIC).
- Flexibility t

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