Sydney Solvents is a proudly Australian, family-owned and operated business supplying solvents, chemicals, cleaning products, fuels, and raw materials to customers across Australia.

With over 135,000 customers nationwide and continued growth year after year, we are seeking a highly organised and detail-oriented Accounts & Administration Coordinator to join our team at our Jamisontown office.

About the Role

This is a varied office-based role focused on accounts administration, customer service, and general business support.

You will work closely with our management team to ensure the smooth day-to-day running of accounts, administration, customer communications, and office operations.

We are open to both full-time and part time applicants, depending on the successful candidate's experience, availability and suitability for the role.

Our standard working hours are Monday to Friday, 8:30am to 4:30pm. However, there may be flexibility with working hours and arrangements for the right candidate.

Key Responsibilities

Accounts Administration

- Accounts receivable and customer payment allocation

- Accounts payable processing and supplier invoice management

- Preparing and reviewing invoices

- Monitoring bank transactions and reconciling payments

- Processing credits, returns, and account adjustments

- Following up outstanding invoices and payment discrepancies

- Maintaining accurate financial and customer records

Administration

- General office administration and record management

- Data entry and maintaining internal systems

- Assisting with reporting and document preparation

- Managing administrative processes and workflows

- Supporting management with day-to-day operational tasks

Customer Service

- Answering incoming phone calls and responding to email enquiries

- Assisting customers with orders,



invoices, freight, and account enquiries

- Providing order updates and resolving customer issues

- Supporting walk-in customers and collection orders

- Delivering exceptional customer service and building strong customer relationships

- Being able to lift up to 20kg for some pickup/ collection orders

Additional Duties

- Assisting with supplier correspondence where required

- Supporting stock and production administration

- Coordinating paperwork relating to customer orders and deliveries

- Providing administrative support across multiple departments

About You To be successful in this role, you will have:

- Previous experience in accounts administration, office administration, or bookkeeping

- Strong attention to detail and accuracy

- Excellent communication skills, both written and verbal

- Strong customer service skills

- Good computer literacy and confidence using Microsoft Office

- Experience with MYOB or similar accounting software (highly regarded)

- Ability to prioritise tasks and work independently

- A positive, professional attitude and willingness to learn

What We Offer

- Full-time stable employment

- Monday to Friday role

- Supportive family-owned business environment

- Opportunity to grow with a rapidly expanding Australian company

- Friendly team culture

- Secure long-term career opportunity

How to Apply

If you are a motivated and organised administration professional looking to join a growing Australian business, we would love to hear from you.

Please submit your resume together with a brief cover letter outlining your experience and why you would be a great fit for Sydney Solvents.

Bonus Question

What is your favourite takeaway dish?

There are no right or wrong answers—we're simply curious and it helps us get to know you a little better!

📌 Accounts & Administration Coordinator (Jamisontown)
🏢 Sydney Solvents
📍 Jamisontown