Administrative Assistant, Executive Office

12 Month Temporary Full-Time, Hybrid, Waterloo

Base salary $95,575.37 per annum + super

About us The New South Wales Nurses and Midwives' Association (NSWNMA) is the registered union representing nurses and midwives across NSW. Our work makes a meaningful difference to the professions and communities we serve.

We are a dynamic, values-driven workplace where collaboration, respect and purpose are at the heart of what we do. With a strong commitment to advocacy, member service and workplace excellence, you will join a team that's passionate about creating positive change.

About the role

This is an exciting prospect to join our Executive Office team, providing high-level administrative support to senior leaders and contributing to the smooth operation of one of NSW's leading member organisations.

You will coordinate meetings, manage records and correspondence, support governance processes, and help ensure key priorities are delivered efficiently and professionally.

No two days are the same, making this an ideal role for a highly organised administrator who enjoys variety, building relationships and working in a fast-paced environment.

What you'll be doing

- Coordinate meetings and events, including agendas, papers, attendance, catering, travel and accommodation arrangements.
- Assist with diary management, scheduling and executive administration activities.
- Maintain accurate records, databases and documentation across a range of systems.
- Act as a key point of contact for the Executive Office, managing enquiries and coordinating responses.
- Prepare correspondence and administrative documentation to support organisational governance processes.




- Provide project and administrative support across a range of Executive Office initiatives.
- Build strong working relationships across the organisation to ensure priorities and deadlines are met.

What you bring

- Strong administration experience in a busy professional environment.
- Excellent organisational skills and the ability to manage competing priorities.
- High attention to detail and exceptional time management.
- Strong written and verbal communication skills.
- Experience coordinating meetings and managing confidential information with discretion.
- A collaborative, proactive and solutions-focused approach.
- Confidence working with Microsoft Office and administrative systems.
- You are committed to our values: Collectivism, Equity, Integrity, Courage.

Benefits

- Paid annual office closure + 12 RDOs per year
- Onsite parking + hybrid working
- 35 hour working week
- Salary packaging
- Fitness Passport – discounted access to gyms and pools for you and your family
- Voluntary super contributions matched up to a certain %
- A cohesive, fair, and dynamic workplace

How to apply

Click "Apply Now" in the top left of the screen to submit your application. (Internal employees: Please ensure you register your application using your internal email address.)

Your application should include

- A brief response to the selection criteria outlined in the Position Description (to view the PD click "Document" above the "Apply Now" button).
- A summary of your interest in the role and relevant experience.

Questions? Email our Employee Engagement team at *@nswnma.asn.au.

NSWNMA is an Equal Opportunity Employer and fosters a diverse workplace.

📌 Administration Assistant, Executive Office (Waterloo)
🏢 NSW Nurses and Midwives' Association
📍 Waterloo